Onsite Administrative Assistant​/Front Desk

Onsite Administrative Assistant / Front Desk

Join Associa as an Onsite Administrative Assistant at our Longwood, FL branch, serving as the front desk face and supporting our property management team with essential administrative duties.

Are you organized, detail oriented, and ready to play a key role in the success of a dynamic property management company? The role involves contributing to efficient operations of our branch office and providing essential administrative support.

Associa provides a competitive benefits package to full‑time employees including medical, dental, and vision insurance, 401(k), disability insurance, and initiatives that support wellness and development. We have been recognized as a Great Place to Work for six consecutive years and many of our locations are awarded as Best and Brightest.

Full‑time (40 hours) Monday–Friday business hours. Compensation: $17.00–$18.00 per hour, based on experience.

• Provide crucial administrative support to the property management team, ensuring smooth day‑to‑day operations.
• Act as a central point of contact for internal and external communications, handling inquiries and coordinating information flow.
• Maintain accurate records, prepare reports, and assist with documentation to support effective property management.
• Manage calendars, schedule appointments, and coordinate meetings to optimize the team’s productivity.
• Build positive relationships with clients, tenants, and vendors, demonstrating a commitment to excellent customer service.

• Knowledge of Microsoft Office products (Word, Excel, Outlook) at a proficient level.
• Professional customer service and communication skills.
• Knowledge of typical business correspondence at a proficient level.
• Ability to communicate with multiple stakeholders including community managers, vendors, peers, and clients.
• Ability to work effectively with others in person and in group settings.
• Ability to prioritize, manage time, and meet deadlines.
• Able to interpret verbal and/or written instructions at a proficient level.
• High School Diploma or GED required.
• At least one year of directly related or closely related experience.

We are an equal‑opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Entry level

Full‑time

Administrative