Financial Aid Administrator- Compliance

Covenant College Job Description

Financial Aid Administrator
- Compliance

Join a team of employees who are committed to an exciting mission to offer the world biblically grounded men and women equipped to live out extraordinary callings in ordinary places. Covenant College is a community committed to the Bible as the inerrant Word of God, and everything we do is grounded in our Reformed theology and worldview.

Covenant has a beautiful 400-acre campus that stretches atop Lookout Mountain, Georgia on the Georgia/Tennessee border, just outside of Chattanooga. The community is a hub of vibrant cultural, educational, business, high-tech and entertainment activity and is an affordable place to live or raise a family. The campus enjoys incredible vistas of the Smoky Mountains and the Cumberland Plateau with views that span across several states.

The region is widely known as an outdoor recreational paradise for campers, boaters, cyclists, climbers, cavers and hikers, all this while being conveniently located within two hours of Atlanta, Nashville and Knoxville.

The Financial Aid Administrator
- Compliance is responsible for ensuring Covenant College's financial aid operations comply with all applicable federal, state, and institutional regulations. This position serves as the Secondary Destination Point Administrator, manages the transmission and loading of federal aid data into Banner, and maintains accurate financial aid student records. The Financial Aid Administrator
- Compliance also oversees the processing, reconciliation, and return of federal, state, and alternative student loans, supports the implementation of institutional financial aid award programs, and assists the Director of Financial Aid with audit preparation and the documentation required to demonstrate ongoing compliance.

• Assist in maintaining connections and understanding of all federal and state databases to obtain and send information, as required
• Serve as the Secondary Destination Point Administrator.
• Transmit files between Banner (Covenant's Enterprise Resource Planning/ERP software) and the Department of Education software systems.
• Load all FAFSA data into Banner.
• Assist with maintaining accurate financial aid student records according to federal and state standards.
• Balance all federal funds every 30 days.
• Assist the Director in maintaining all documentation required as proof of compliance for audits.

• Implement systems and processes to provide financial aid offers to all financial aid applicants in traditional and graduate programs.
• Submit professional judgments to the Department of Education
• Complete verification of student files flagged by the federal government.

• Process all federal and state loans, transmitting files according to regulations.
• Return and cancel loan funds as requested and/or required for R2T4 withdrawals.
• Check for over-awards and adjust loans, as necessary, in order to be in compliance.
• Communicate with the Accounting Office about the availability of funds for drawdown via G5 and to issue credit balance refund checks to families, as necessary.
• Load Statement of Student Accounts (SAS) reports and balance loan funds at least monthly.
• Process all Georgia Student Access Loans and other state loans requested (Vermont, Maine, etc.).
• Process all alternative loans.
• Annual setup of the new aid year in Banner.

• Audit preparation is done on an annual basis and involves preparing reports, reviewing student files or awards, and providing other information, as requested by the independent audit firm or the state agency.
• Fulfill such other duties as assigned by the Director of Financial Aid.

• Mission Alignment - Demonstrates commitment to Covenant's Christ-centered mission and Reformed identity.
• Financial Aid Administration - Demonstrates knowledge of financial aid programs, eligibility requirements, awarding processes, and compliance obligations.
• Regulatory Compliance & Accuracy - Maintains a high degree of accuracy and attention to detail while ensuring compliance with applicable federal, state, and institutional financial aid requirements.
• Communication - Communicates complex financial aid information clearly and effectively through written, verbal, and electronic communication channels.
• Organization & Time Management - Effectively manages multiple deadlines, student inquiries, reporting requirements, and administrative responsibilities…