Real Estate & Corporate Administrator​/Executive Assistant

The Hadler Companies is seeking an experienced, highly organized, and dependable professional to join our Columbus headquarters in a multifaceted administrative role supporting our commercial real estate, construction, corporate operations, and executive leadership teams.

This position combines the responsibilities of a Real Estate Administrator, Construction Administrator, Corporate Administrator, and Executive Assistant. The successful candidate will work closely with the CEO, President, Executive Vice President, and departmental leadership to manage important administrative responsibilities, coordinate special projects, maintain corporate records, and help ensure the efficient operation of our businesses.

This is a key position within our organization that requires exceptional organizational skills, sound judgment, discretion, responsiveness, and the ability to independently manage multiple assignments and deadlines.

We are looking for a proactive, resourceful, and solution-oriented professional who takes ownership of their responsibilities, learns quickly, communicates effectively, and consistently follows through on assignments. The ideal candidate will be comfortable working in a fast-paced, occasionally demanding environment where priorities may change and timely communication is essential.

The position involves a combination of ongoing responsibilities, recurring administrative functions, and special assignments. Duties include, but are not limited to, the following:

• Provide direct executive and personal administrative support to the CEO, President & Executive VP, including communications, correspondence, scheduling, research, and special projects.
• Assist with executive calendars, travel arrangements, appointments, telephone screening, and coordination of both business and personal matters.
• Perform occasional personal errands, coordinate deliveries, and assist with confidential family or ownership-related matters as requested.
• Maintain corporate records, resolutions, legal documentation, licenses, registrations, and renewal schedules for multiple affiliated companies.
• Coordinate corporate compliance, professional memberships, insurance documentation, and confidential business matters.
• Assist with sensitive corporate transactions, legal projects, and coordination with attorneys, financial institutions, and other professionals.
• Assist with commercial leasing activities, real estate transactions, property research, and marketing materials.
• Maintain lease files, property records, site plans, surveys, and electronic documents.
• Coordinate with brokers, attorneys, surveyors, title companies, municipalities, and other professionals.
• Assist with property listings, market research, comparable property analysis, lease documentation, and transaction-related deadlines.

• Support construction personnel with purchase orders, change orders, job commitments, work orders, permits, and project documentation.
• Maintain construction files, architectural drawings, site plans, surveys, and contractor records.
• Coordinate safety meetings, insurance certificates, contractor registrations, bond renewals, and other compliance requirements.
• Assist with architectural meetings, project scheduling, and coordination with contractors and outside professionals.
• Assist with ALTA surveys, zoning matters, variances, permit applications, and other municipal approval processes.

• Coordinate office services, equipment, supplies, IT vendors, business licensing, and corporate fleet administration.
• Assist with industry memberships, advertising, corporate events, and trade show…