Student Enrollment Specialist

About the Organization At Career Prep schools we make a generational change by caring enough about each student to give them a personal, career-focused graduation plan and then helping them every step of the way to achieve their dreams. We have life-changing goals. We need incredibly dedicated and passionate people throughout Ohio to help us reach them.

Career Prep schools provides high school students with an alternative education option designed to help every student succeed. Career Prep schools are designed with every type of learner in mind, regardless of the academic or career goals they have. We provide students with a flexible schedule and the personalized supports they need.

Learn more eerprepschool.org

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Category Support

Location Black River Career Prep

Req Number SUP-26-00018

The Student Enrollment Specialist (SES) performs a diverse set of tasks to ensure a smooth flow of operations in the school. The SES oversees aspects of the facility, staff and students and ensures the school and its resources conform to provide excellent educational opportunities for each student. The Student Enrollment Specialist manages the front desk, the enrollment process, student attendance, and the fidelity of daily Goal Sheets.

• Attendance Procedures
• Enrollment Process
• Goal Sheets

• Quick Access
• Retention
• Student On-Boarding

• Records attendance daily via time in/out from the iPad, including absences, in the SIS within the first two hours of the school day and then again at the end of the school day
• Make attendance phone calls (auto-dialer) within 2 hours of school starting reporting student absences
• Ensure attendance iPad is charged and in place daily for student use
• Run a daily absence report each day to determine students with 30 hours of consecutive absence and deliver the report to the Family Advocate
• Intercept all phone calls at the front desk and report student absences to the staff
• Place all written documentation for absence excuses in the student attendance file and mark the absence accordingly in the SIS
• Withdraw students as instructed by the Principal

• Implement a seamless enrollment process from first point of contact to the onboarding process
• Enters new student/re-enroll student name on the 'All Students' tab in Quick Access
• Ensure the student begins Discovery the day the enrollment application is signed or schedules a start date that has been determined collaboratively by the parent/student/school
• Enroll students using final forms or paper applications, whichever the student/family prefers
• Gather required documentation (, POR, BC, etc...) and sends a request for records to the previous school
• Enter necessary information on the 'Records Request' tab in Quick Access.
• Follow up with the previous school if records are not received in a timely manner and update the 'Records Request' tab accordingly
• Keep tidy cumulative and academic files in a consistent manner with all necessary documents for an audit
• Review student data in ODDEX and identify any errors from resident school districts
• Deliver transcripts and test scores (ODDEX) to the Principal for Graduation Planning
• Deliver Special Education Records to the Intervention Specialist
• Deliver the home language survey to the Principal/EL Coordinator

• Add new students to the 'Student Credentials' tab in Quick Access
• Coordinate with the EMIS team
• Complete student enrollment and withdrawals in the SIS
• Make copies of…