Administrative Support Associate - Health Insurance

ADMINISTRATIVE SUPPORT ASSOCIATE - Health Insurance, Bonus, Paid Vacation, Paid Holiday.

Rainbow International of Northern Virginia, a growing residential and commercial restoration company. We are seeking applicants for the position of Account Receivable and Administrative Assistant.

We offer a flexible schedule as well as comfortable work environment!

Job Purpose:

To provide support to the Vice President and Office Manager.

Administrative Assistant

Job Description:

Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field s concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.

May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit/department.

Responsibilities and Duties

Responsibilities:

• Answer and direct phone calls
• Organize and schedule meetings and appointments
• Maintain contact lists
• Produce and distribute correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Order office supplies
• Submit and reconcile expense reports
• Provide information by answering questions and requests
• Research and creates presentations
• Generate reports
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
• Maintaining supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Write letters and emails on behalf of other office staff
• Maintain computer and manual filing systems
• Handle sensitive information in a confidential manner
• Take accurate minutes of meetings
• Coordinate office procedures
• Reply to email, telephone or face to face enquiries
• Develop and update administrative systems to make them more efficient
• Receive, sort and distribute the mail
• Answer telephone calls and pass them on
• Manage staff appointments
• Coordinate repairs to office equipment
• Photocopy and print out documents on behalf of other colleagues

Qualifications and Skills

Familiarity with bookkeeping and basic accounting procedures

Accuracy and attention to detail

Ability to perform record keeping tasks

Data entry and word processing skills

Well organized

Compensation: $12.00-$14.00

At Rainbow International® Restoration we’re helping families out when disaster strikes, turning their damaged houses back into homes. Our franchisees are looking for qualified people seeking to do what it takes to restore the customers property. Does the sound of that excite you? Then seeking a career with an independently owned and operated Rainbow International® franchise might be the place for you.

Because for our family, this isn’t just a job, it’s a calling.

Notice

Note:

Rainbow International LLC is the franchisor of the Rainbow International Restoration® franchised system. Each Rainbow International Restoration® franchised location is independently-owned and operated by an independent franchisee performing services. As a service to its independent franchisees, Rainbow International LLC lists employment opportunities available throughout the franchised network so those employment opportunities may be conveniently found by interested parties at one central location for brand management purposes only.

Rainbow International LLC is NOT the employer seeking help. The only employer is the independent franchisee who has listed its available positions on this website.

Acknowledgement

I acknowledge that each independent Rainbow…