Operations Support Specialist, Administrative/Clerical
Listed on 2026-01-01
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Administrative/Clerical
Data Entry, Office Administrator/ Coordinator
The Operations Support Specialist 2 provides comprehensive administrative and operational support to technical, project management, and business functions. This role ensures daily operations, document control, and communication workflows are executed efficiently, securely, and in compliance with DOE procedural standards. The position supports teams working in a complex, highly regulated environment requiring confidentiality, accuracy, and multitasking across multiple priorities.
Key ResponsibilitiesProvide day-to-day administrative and operational support to project, engineering, and functional teams.
Prepare, track, and maintain controlled documentation, correspondence, and deliverables in accordance with and DOE standards (including CUI and Records Management requirements).
Coordinate scheduling, meeting logistics, and action tracking to ensure project milestones are met.
Support document routing, approval workflows, and version control through designated systems.
Assist with audits, readiness reviews, and records validation activities to support operational compliance.
Monitor inventory, order office and technical supplies, and support materials management activities as needed.
Serve as a liaison between departments to ensure timely communication, task execution, and issue resolution.
Uphold security awareness, confidentiality, and professionalism in all related communications and documentation.
Required Qualifications5+ years of experience in administrative, compliance, or operational support roles within regulated or technical industries.
Demonstrated experience managing documentation, scheduling, and workflow tracking across multiple stakeholders.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams) and document management systems.
Strong communication skills and ability to interface effectively with multidisciplinary teams.
Experience working under compliance frameworks such as HIPAA, FINRA, SEC, or CUI (transferable to DOE environments).
Ability to obtain and maintain a DOE Q-Clearance.
Preferred Qualifications- Prior experience supporting DOE, NNSA, or National Laboratory operations.
- Familiarity with systems, controlled document processes, or Records Management standards (DOE O 243.1).
- Knowledge of procurement coordination, inventory tracking, and materials management.
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