Administrative Assistant 3

Position: Administrative Assistant 3/4
** What You Will Do*
* This position will be filled at either the Administrative Assistant 3/Administrative Assistant 4, depending on the skills of the selected candidate. Additional job responsibilities (outlined below) will be assigned if the candidate is hired at the higher level.

The Associate Laboratory Directorate for Infrastructure and Capital Projects (ALDICP) has an immediate opening for an experienced and highly motivated customer service focused individual to provide administrative support to the Advanced Sources and Detectors (ASD) Project Office.

** Administrative Assistant 3 ($49,600-$76,700)*
* The Administrative Assistant is a key member of the administrative support team, providing reliable day-to-day office and operational support. This position requires strong organizational skills, exceptional customer service, attention to detail, and the ability to manage multiple tasks and deadlines in a fast-paced environment. This role demands a high level of professionalism, self-motivation, and accountability for meeting deadlines and commitments while building proficiency in core administrative functions.

The successful candidate must be able to work independently and prioritize tasks effectively using sound decision-making and good judgment. This role involves regular collaboration with the administrative support team within the division and across the directorate.

** Administrative Assistant 4 ($60,500-$93,600)*
* In addition to what was outlined at the lower level, at this level the Administrative Assistant contributes to the strategic development and tactical planning of organizational objectives; researching, developing, and implementing systems, processes policies, and procedures to ensure business, operational, and/or programmatic consistency, efficiency, and compliance.

* This position is required to be onsite full-time.

** What you Need*
* ** Minimum

Job Requirements:

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* Administrative Assistant 3

+ Proven experience providing administrative support in a fast-paced office environment effectively managing deadlines, interruptions and shifting priorities.

+ Previous customer service experience with the demonstrated ability to respond to customer requests and provide timely responses while delivering professional service.

+ Familiarity with travel requests, reimbursements, procurement, timekeeping, onboarding or similar.

+ Ability to provide full calendar management and planning and coordinating logistics for organizational meetings, events and visitors.

+ Ability to effectively organize, prioritize, and follow-through to completion on multiple tasks with limited supervision.

+ Demonstrated ability to exercise sound judgment and resolve routine administrative issues.

+

Experience with Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook, Oracle, Concur, Teams or comparable systems and software.

+ Excellent oral, written, and interpersonal skills and the ability to work with staff of all levels internal and external to the organization.

Administrative Assistant 4

+ Advanced experience providing administrative support in a fast-paced office environment effectively managing deadlines, interruptions and shifting priorities.

+ Significant customer service experience with the demonstrated ability to respond to customer requests and provide timely responses while delivering professional service.

+ Demonstrated skills and experience with travel requests, reimbursements, procurement, timekeeping, onboarding or similar.

+ Demonstrated successful experience coordinating complex calendar management, meeting prioritization and planning and coordinating logistics for cross-organizational meetings.

+ Ability to effectively organize, prioritize, and follow-through to completion on multiple tasks with limited supervision.

+ Demonstrated ability to exercise sound judgment and resolve complex administrative issues.

+ Advanced knowledge, skills and experience with Microsoft Office Suite (Word, Excel, PowerPoint), Outlook, Oracle, Concur, Teams or comparable systems and software.

+ Excellent oral, written, and interpersonal skills and the ability to work with staff of all levels internal and external to the organization.

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* Education:

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* ** Administrative Assistant 3:
** High School Diploma and 3 years related experience; or an equivalent combination of education and experience directly related to position.

** Administrative Assistance 4:
** High School Diploma and 5 years related experience; or an equivalent combination of education and…