Listing Coordinator

The Troyer & Cabot Group is a boutique real estate team focused on servicing Los Altos, Mountain View, Los Altos Hills, and surrounding areas in residential real estate. We are a high‑touch, high‑care, high‑tech organization and we look for team members who share our values.

Assist and report directly to the President of the Troyer & Cabot Group. Activities will include managing multiple listing processes related to bringing a listing to market. Most activities are data and software‑system‑based while interacting with clients, agents, and vendors; 1–2 hours of the week will be field‑based caring for the listings.

• Upload information into project‑management software
• Manage Open House logistics: maintain a spreadsheet, find agents to host, order signage, order refreshments, and update MLS every Monday for the following weekend activity
• Manage Realtor tour logistics: schedule hosts, act as host, manage open‑house supplies, interact with loan broker community who act as secondary hosts, produce and deliver a tour sheet for agents, and ensure all properties are ready to show
• Assist Managing Broker on offer day: manage paperwork and communication flow regarding offers, review contracts and terms
• Check on vacant listings Monday/Wednesday/Friday: resupply brochures, verify the house is secure and shows well, and address any improvements needed to showcase the properties at their best
• Manage data input for local MLS
• Order sign installations
• Perform small accounting logistics (deposits, paying third‑party vendors)
• Answer company phone as needed to help agents, clients, and prospective clients; schedule listing appointments for the Principal
• Occasionally show properties; input information into project‑management software
• Cross‑train with Marketing Manager, Escrow Manager, and Project Manager to cover during vacations

• Ability to multitask, prioritize, and stay calm under demanding timelines
• Strong organizational and time‑management skills; detail‑oriented
• Basic understanding of contracts and forms management

Tech‑savvy; proficient in Apple & Google Suite, including spreadsheets and word processing. Resourceful and able to solve problems as they arise. Highly organized with excellent verbal and written communication, strong ability to work with different personalities & meet client needs. Focused on unparalleled customer service. Fast on your feet and a hard worker. Willing to pitch in wherever needed in times of necessity.

Not afraid to pick up a broom and help where needed!

• Previous experience working with the public while organizing multiple tasks affecting many different people
• Prior experience in an admin role and desire to continue that career path

Automobile:
Must have a reliable automobile and clean driving record

Lifting:
Must be able to lift 25 lbs

Candidate MUST live within a 30‑minute commute of Los Altos, CA

Compensation:
Full‑time, salaried position with paid vacation & an annual bonus of 10%+ of base pay.

Benefits:
Only annual bonus and mileage.

Work with #1 top‑producing team in Los Altos/Mountain View. Enjoy a collaborative, fast‑paced, interesting, and fun work environment. Opportunity to build a strong real‑estate network, form lasting relationships with top‑notch talent, and gain valuable mentors.

Entry level

Full‑time

Sales and Management

Real Estate Agents and Brokers