Accounts Payable Coordinator

Department Summary

The Luskin Conference Center (LCC) is a 300,000-square-foot, 7-story property on the UCLA campus. The LCC is comprised of 254 guest rooms, approximately 25,000 square feet of meeting space, a 160-seat restaurant, a fitness center, and a business center. The LCC is an academic meeting and conference destination supporting UCLA's education and research mission. The Luskin Conference Center is a no-tipping environment.

The Accounts Payable Coordinator assists the Senior Accounting Manager in coordinating all aspects of the Luskin Accounts Payable Department. The incumbent executes and monitors accounting, purchasing, and payable tasks for the Luskin Conference Center operating accounts using University and Administrative Service systems such as Bruin Buy, Maximo, Food Inventory System, Essbase, and QDB. The Accounts Payable Coordinator also performs cashiering duties when needed.

UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

• Demonstrated skills in accounting principles, material management and procedures and experience with automated accounts payable systems. Ability to process forms to accomplish various transactions (e.g., POs, FRS, financial journals, fund transfers, non-payroll expenditure adjustments forms, etc.) (Required)
• Demonstrated ability to analyze and interpret financial data sufficient to reconcile ledgers and generate financial reports (Required)
• Highly developed interpersonal communication skills including political acumen, social perceptiveness, and the ability to engage with diverse populations in a respectful and culturally responsive manner (Required)
• Ability to prioritize daily operational responsibilities and tasks on a tight schedule and with conflicting deadlines, while maintaining the ability to respond quickly and appropriately to unexpected situations and emergencies (Required)
• Analytical skills to anticipate potential problems or sensitive situations, recognize relevant factors and present viable alternatives or solutions (Required)
• Skill in writing grammatically correct business English, such as reports, memos, and other routine correspondence (Required)
• Skill in performing basic bookkeeping transactions (Required)
• Demonstrated knowledge of the process of accruing expenses and ability to monitor expenses against blanket purchase orders consistent with established policies (Required)
• Proficient skills using standard business software (e.g., Microsoft Office Suite), property management software, hospitality sales software, business analytics tools (e.g., Essbase/Smart View), and accounting and finance systems (Required)
• Adept in creating customized computer tracking reports, and databases, and performing analysis using Microsoft Access and Excel. (Required)
• Skills in operating a 10-Key calculator by touch (Required)
• Skill organizing material and information in a systematic way to optimize efficiency and minimize duplication of efforts with the use of computer technology (Required)

• Background Check:
  Continued employment is contingent upon the completion of a satisfactory background investigation.
• Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

8:00 a.m. to 5:00 p.m.

CX-Clerical & Allied Services

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