Accounts Payable Specialist

Base pay range: $90,000.00/yr - $/yr

Additional compensation:
Annual Bonus

Contact: cbach

A private family office is seeking a highly organized and detail‑oriented Accounts Payable Specialist to manage the full‑cycle accounts payable function across multiple entities, including operating companies, investment vehicles, trusts, and personal/household expenses. This role requires exceptional discretion, strong judgment, and the ability to operate in a fast‑paced, high‑touch UHNW environment.

The ideal candidate is service‑oriented, process‑driven, and comfortable handling sensitive financial information while partnering closely with internal stakeholders and external vendors.

• Process high‑volume and high‑value invoices across multiple entities with accuracy and timeliness
• Code invoices to appropriate entities, GL accounts, cost centers, and projects
• Prepare and process weekly check runs, ACH, wire payments, and manual disbursements
• Manage urgent, time‑sensitive, and confidential payments as needed
• Maintain organized digital and physical records of invoices, approvals, and payments
• Serve as primary point of contact for vendor inquiries and payment issues
• Set up and maintain vendor records, including W‑9 collection and verification
• Coordinate with estate managers, household staff, executives, and advisors regarding bill payment
• Ensure adherence to approval workflows and authorization protocols

• Assist with month‑end close by reconciling AP balances and resolving discrepancies
• Support 1099 preparation and year‑end vendor reporting
• Ensure compliance with internal controls, policies, and audit requirements
• Partner with accounting team, external accountants, and auditors as needed
• Serve as backup to the senior accountant

• Help document and refine AP processes, controls, and best practices
• Identify opportunities to improve efficiency, accuracy, and reporting
• Assist with special projects and system implementations as needed

• 5+ years of accounts payable experience, ideally within a family office, private equity, real estate, or multi‑entity environment
• Strong understanding of AP processes, approvals, and controls
• Experience with accounting systems (e.g., Quick Books, Net Suite, Sage Intacct, Yardi, or similar)
• High attention to detail with excellent organizational skills
• Proven ability to handle confidential information with discretion
• Strong communication and vendor‑management skills

• Experience supporting UHNW families or household/estate expenses
• Familiarity with trust, investment, or real estate structures
• Accounting or finance background
• Experience with expense management platforms and electronic payment systems

Not Applicable

Full‑time

Accounting/Auditing

Individual and Family Services

• Medical insurance
• Vision insurance
• 401(k)

Los Angeles, CA