Construction Contract Administrator

A well-established and growing construction firm with over 30 years of industry expertise. The office environment is professional yet relaxed, with a close-knit team that values efficiency, strong communication, and results-driven operations. The company also manages a portfolio of real estate assets, offering exposure to both construction and property management.

This role oversees a wide range of responsibilities in accounting, contracts, payroll, and HR. Ideal candidates will be confident, proactive, and detail-driven with deep experience in construction accounting and Quick Books Pro Desktop. This is a hands-on role requiring someone who thrives in a fast-paced and collaborative setting.

• Record and reconcile project costs in Quick Books (GL, job cost, AP/AR)

• Process payments to subcontractors and vendors; track lien releases and 20-day notices

• Generate client invoices and pay applications

• Manage monthly GL, bank, and credit card reconciliations

• Handle full-cycle, in-house payroll (biweekly), including tax filings, W2s, W9s, 940/941, garnishments

• Perform insurance audits and worker’s comp compliance

• Serve as HR lead: monitor hours, track deductions, manage employee records

• Support accounting needs for real estate properties (e.g., rent tracking, vendor payments)

• Manage bid board and estimator assignments

• Coordinate reports and data for CPA and upper management

• 3+ years in commercial construction accounting

• Proficiency in Quick Books Pro Desktop

• Strong AP/AR, GL, and payroll experience

• In-house payroll processing experience

• Excel and Microsoft Office proficiency

• Experience communicating with clients and handling billing

• CPA collaboration and ad hoc reporting adjustments

• Notary license (or willingness to obtain) a

You bring construction industry knowledge and accounting acumen, with the ability to manage multiple competing priorities. You take pride in clear communication, accuracy, and driving results in a collaborative environment.