Accounts Payable Clerk

Accounts Payable Clerk Central Health
• Airport Boulevard

Processes accounts payable invoices for payment. Works with department leadership to code invoices for the general ledger and execute vendor payments. Provides customer service to requisitioners and approvers to ensure accurate, timely processing. Manages all correspondence with vendors and providers regarding invoice payment. Other duties as assigned.

This position is considered Hybrid: Employees may work both at an approved off‑site location and on‑site at a primary location or multiple locations based on business needs.

Essential Duties:

• Perform all activities necessary to process weekly accounts payable, including maintaining related records, entering transactions, and preparing documents.
• Process invoices for payment.
• Verify accounts payable by reconciling invoices and statements to contracts and purchase orders for multiple entities.
• Manage accounts payable using accounting software and other programs.
• Handle accounts payable for separate entities and vendors.
• Prepare correction entries as needed by collecting and analyzing account information.
• Establish and maintain relationships with new and existing vendors.
• Review invoices for required approvals and correct pricing.
• Ensure bills are paid in a timely and accurate manner while adhering to departmental procedures and governmental regulations.
• Resolve account discrepancies by investigating documentation, payments, or adjustments.
• Organize accounts payable for processing, verifying correct accounting transaction and vendor information.
• Respond to vendor and staff requests regarding payment status, research past invoices, and resolve payment errors.
• Compare contracts and purchase orders, prices, terms of payment, and other charges.
• Validate expenditures against contract not‑to‑exceed amounts (NTE).
• Assist the GL accountant with pulling backup for inter‑company transactions for related entities.
• Scan and file electronic documents for easy retrieval, including checks, invoices, journal entries, deposits, bank statements, reconciliations, and AP batches.
• Review or verify the work/accounts of others.
• Maintain accounting controls and financial security by following policies, procedures, and internal controls.
• Resolve vendor issues, coordinate stop payments, reissues or adjustments, and clarify questionable invoice items, prices, or signatures.
• Assist with special projects as assigned.
• Perform other duties as assigned, including department cross‑training and backup for other roles.

Minimum Education:

• High school diploma or GED.

Preferred Education:

• Associate’s degree in Accounting or a related field.

Minimum Experience:

• 1–3 years of experience in accounts payable or related functions.