Accounts Payable Manager

Cooper Douglas has partnered with a leading, multi-entity manufacturing company in the South Bay to hire an Accounts Payable Manager. This person will own AP end to end in a hands-on role, with a growing focus on building controls and automation as the company scales.

• Manage the AP inbox and process vendor invoices end to end in Ramp and Quick Books Online
• Code invoices to the correct GL account and period
• Perform three-way match against POs and receipts, and resolve discrepancies with vendors and internal teams
• Flag duplicates, unusual charges, and invoices that need supporting agreements
• Prepare twice-weekly payment batches (ACH, wire, card) for approval
• Track open items (holds, missing documents, coding questions) and drive each to resolution

Vendor management and controls

• Onboard new vendors, including W-9/W-8 collection, legal name verification, and banking details
• Perform call-back verification on new or changed bank details
• Maintain the vendor master
• Track 1099 vendors and support year-end 1099 filing
• Review vendor sales tax and flag California use tax exposure

Month-end

• Support AP cut-off and accruals
• Prepare the AP aging and reconcile AP to the GL

Process improvement

• Help build out PO and three-way match controls and AP automation
• Document AP procedures and roll out consistent practices across subsidiaries
• Support audit requests related to AP

• Bachelor's degree in accounting, finance, or related field
• 3 to 4 years of full-cycle AP experience
• Manufacturing or multi-entity experience a plus
• Solid grasp of accrual accounting, GL coding, and month-end cut-off
• Familiarity with W-9/1099 requirements and sales/use tax
• Quick Books and Ramp experience a plus
• Organized, accurate, and comfortable following up with vendors and internal teams