Billing Coordinator

The Billing Coordinator will manage attorney billing and assist with accounting and bookkeeping responsibilities. This role works closely with attorneys, staff, clients, and vendors to ensure billing accuracy, resolve discrepancies, and maintain compliance with established billing policies and client guidelines.

This role is hybrid one day in office.

• Review and edit pre-bills based on attorney and secretary requests, ensuring accuracy and completeness
• Research and resolve billing inquiries, audit requests, and billing issues
• Compile and bill attorney hours to clients monthly and prepare and distribute final client invoices
• Assist with client invoices and e-bills, ensuring compliance with billing guidelines and tracking submissions through client approval
• Submit e-bills to clients and third-party vendors as required
• Process cash receipts and assist with accounts receivable, including researching and resolving payment discrepancies
• Manage new client and matter setup and close matters in the billing system as needed
• Prepare financial analyses, including billing history and accounts receivable reports
• Support the Accounting Manager with special projects as needed

• High school diploma or equivalent required; bachelor's degree preferred
• 3-5 years of progressive billing/e-billing experience, preferably in a legal or professional services environment
• Proficiency in Microsoft Office Suite, Outlook, and billing software such as Aderant/Expert Sierra
• Strong attention to detail and accuracy, with analytical skills to resolve billing issues and reconcile discrepancies
• Excellent verbal and written communication skills
• Ability to communicate professionally with attorneys, clients, staff, and vendors
• Strong organizational and time management skills, with the ability to manage multiple priorities in a deadline-driven environment
• Proactive, solution-oriented approach with excellent follow-through
• Mathematical skills for billing calculations, account reconciliation, and financial reporting
• Dependable team player who can also work independently and make informed decisions
• Ability to maintain strict confidentiality