Finance Operations and Vendor Services Specialist

Position Summary Under general direction, the Finance Operations and Vendor Services Specialist supports the District’s financial operations by coordinating vendor administration, invoice-to-payment workflows, financial documentation, reconciliations, reporting, and audit readiness.

This position works closely with Finance leadership, District departments, and vendors to maintain accurate and timely financial records, resolve discrepancies, support established internal controls, and ensure financial processes are appropriately documented and completed within established deadlines.

Key Responsibilities Coordinate invoice-to-payment activities, including invoice review, approval routing, coding support, entry, payment scheduling, and supporting documentation.

Maintain accurate vendor records, tax forms, payment information, and other required vendor documentation.

Research and resolve vendor and departmental inquiries involving payment status, credits, discrepancies, returned payments, duplicate charges, and aging items.

Prepare payment batches, registers, remittance information, and supporting materials for authorized review and approval.

Perform reconciliations of vendor statements, accounts payable records, general ledger accounts, purchasing-card activity, and related accounts.

Support month-end and year-end close activities, including accrual documentation, aging schedules, reconciliations, and assigned financial work papers.

Assist with annual vendor tax reporting and preparation of documentation for external audits, Medicare and Medi-Cal cost reporting, grant reporting, and other regulatory or compliance reviews.

Monitor outstanding invoices, approval delays, payment timeliness, unresolved discrepancies, credits, and other workflow items.

Maintain accurate, organized, and audit-ready financial records in accordance with District policies, confidentiality requirements, and established internal controls.

Collaborate with Finance, Purchasing, department leaders, contract owners, vendors, and other District functions to resolve issues and support efficient financial operations.

Assist with finance procedures, workflow documentation, cross-training, system processes, and special projects.

Perform additional related duties as assigned.

Wage Range:
Based on experience

Benefits:
Eligible Why Work With Us?

At John

C. Fremont Healthcare District, our mission is to provide high-quality, compassionate, and accessible healthcare close to home.

Professional Growth Opportunities Community Impact Beautiful Rural Location Near Yosemite National Park Supportive Team Environment If you’re looking for a meaningful career where your financial expertise, attention to detail, and problem-solving skills can support healthcare services in our community, we encourage you to apply.

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Minimum Qualifications Associate degree in accounting, finance, business administration, or a related field; or an equivalent combination of education and experience that demonstrates the required knowledge and abilities.

Minimum of two years of progressively responsible finance, accounting-operations, or vendor-payment experience.

Experience with accounting or enterprise resource planning systems, electronic document workflows, spreadsheets, and standard office technology.

Ability to reconcile financial records, analyze discrepancies, maintain accurate supporting documentation, and meet established deadlines.

Strong attention to detail, organization, professional communication, and ability to appropriately handle confidential information.

Experience in a hospital, healthcare district, governmental, nonprofit, or other regulated accounting environment preferred.

Experience with Medicare or Medi-Cal cost-report support, external audits, governmental fund accounting, vendor tax reporting, electronic payments, or public-agency financial processes preferred.