Staffing Coordinator - Nursing Admin - Part Time ; Non-Exempt; Non-Union

Location:

Los Angeles, CA – Health Sciences Campus

Job type:
Part time

Posted: 3 Days Ago

Requisition

The Staffing Coordinator will provide support to Nursing Supervisors, Managers, and Directors during the process of ensuring adequate and appropriate nursing staff for each shift. The Coordinator assists in the collection and filing of documentation related to agency staff, helps with compliance related to various regulatory agency reporting requirements, and collaborates closely with Clinical Administrative Supervisors to plan and adjust staffing as needed in accordance with California staffing guidelines.

• Administrative Responsibilities (30%) – Ensure records are up to date and maintained according to regulatory guidelines. Maintain workspace in a neat, organized manner. Electronic record storage will be the preferred storage method whenever possible. Scan records and store per department guidelines. Maintain Float/Flex logs for staff as assigned. Utilize timekeeping, scheduling, and acuity software to ensure staff are assigned to correct units worked.
  
  Assist with scheduling as requested. Forecast staffing / complete projections according to operational guidelines. Complete CAS/Staffer report including maintenance of sick call logs.
• Compile reports as requested (30%) – Review and respond to all written and verbal communication. Check email, voicemail, teams, etc. Facilitate staffing huddles. Arrive to huddle with information prepared. Maintain Kronos by assigning staff to units worked and updating sick calls as needed. Complete staffing planning for next shift by 17:30/05:30. Distribute or post assignments for nurse leads at this time.
  
  Revise staffing needs for upcoming shift. Submit revisions to designated processes within the defined time frame.
• Team Work/Collaboration (20%) – Collaborate with CAS regularly during shift to ensure staffing is consistent with California staffing standards. Communicate with Nurse Leads any staffing changes needing to be made. Escalate to CAS as needed. Collaborate with staffers/CAS at Norris to facilitate staffing across the campus.
• Other (20%) – Consistently adhere to KNOWN standards. Maintain professional conduct. Display proper phone etiquette, including use of name as identifier when answering the phone. Escalate any concerns or issues to Manager and/or CAS. Non‑urgent communication via email is acceptable. Urgent or emergent text or call is the preferred method.
• Performs other duties as assigned.

• High school diploma or equivalent.
• 1 year experience as a staffing specialist or clerk in an acute hospital setting (unit secretary experience may substitute).
• Experience with computerized scheduling and general office procedures.
• Proficient computer skills, including Microsoft Office; demonstrate effective oral and written communication skills.
• Problem‑solving ability and the ability to work independently.
• Highly organized and detail oriented.
• Must be able to effectively multi‑task and perform in a fast‑paced environment with multiple distractions.

• Associate’s degree in a related field.
• 2 years experience in a related field.
• Experience utilizing Kronos for payroll (preferred).

• Fire Life Safety Training (LA City). If no card upon hire, one must be obtained within 30 days of hire and maintained by renewal before expiration date. (Required within LA City only).

The hourly rate range for this position is $22.00 – $34.18. When extending an offer of employment, the University of Southern California considers factors such as the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, and external market and organizational considerations.

USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC…