Project Coordinator

Project Coordinator 3+ Years of Experience

• Full-time
• Discipline :
  Business Operations
• Compensation: USD 36 - USD 38.5 - hourly

At KPFF Consulting Engineers
, we are more than just an engineering design firm
. For over 60 years, wehave dedicated ourselves to innovative, sustainable engineering that shapes the built environment and tackles complex infrastructure challenges
. Our team culture emphasizes balance, growth, and well-being
,supporting each member’s professional journey with flexibility, generous benefits
, and a
collaborative approach to work-life integration.

With over 1,400 professionals across 27 offices nationwide
, KPFF’s decentralized structure allows each office the flexibility to pursue projects aligned with their regional strengths
. Learn more at .

KPFF provides civil and structural engineering services to architects, government agencies, developers, contractors, and institutional clients. Our Greater Los Angeles Structural office has two locations - Downtown Los Angeles and in Orange County at Irvine Towers. A professional and friendly environment, we are dedicated to growing with our employees and allowing people to pursue their passions.

• 7 paid holidays, and 2 floating holidays for you to use each year.
• 2 weeks of vacation annually, with competitive seniority-based accruals.
• 2 weeks of personal and sick time to care for yourself and your family members.
• KPFF will contribute 3% of your base salary to your 401(k) regardless of your contribution.
• KPFF Paid Family Leave:
  Provides 60% of your base salary while on an approved leave for up to 6 weeks in a rolling 12-month period.
• 40-hour work schedule, Monday through Friday.
• Medical insurance options to choose from, VSP Vision Insurance, and Delta Dental Insurance.
• Opportunities for educational events, relationship building, and fun!
• This is a non-exempt position. All overtime hours are paid at a time-and-a-half hourly rate.

The pay range for this position is $36.00 - $38.50 per hour, depending on experience.

• The Project Coordinator is part of an administrative team reporting to the Office Manager.
• A Project Coordinator will perform tasks alongside other members of the administrative team in order to serve the business needs of the office.
• Serve as the primary point of contact for office-related matters and be the go-to person for office knowledge.
• Manage project documents for multiple projects, including creation and editing documents, printing, shipping, etc.
• Organize and log Construction Administration documents.
• Assist Project Managers with management planning, coordination, and organization tasks.
• Coordinates and assists with presenter needs for both in person and virtual events.
• Ensures cleanliness of all office spaces and maintains stock and functionality of office kitchen equipment.
• Assist in preparing projects for closure including ensuring conformance to KPFF archiving policy.
• Coordinate food orders for meetings.
• Other miscellaneous administrative tasks as assigned.

The ideal candidate would have worked within the engineering or construction industry previously, assisted in Construction Administration tasks, desire to work with a team, is very organized, flexible with team needs, and has a history of providing excellent service.

• 3 years of full-time experience as an Office Administrator, Administrative Assistant, or Coordinator with High School Diploma required.
• 3 years of full-time Project Coordinator experience in the construction or engineering field is highly preferred.
• Must communicate clearly and professionally in all modes of communication.
• Must work in our Downtown Los Angeles office; 8-5 PM;
  Monday through Friday.
• Highly competent with the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, One Note).
• Highly competent with Microsoft Teams 365 and SharePoint.
• Highly competent with PDF management and editing software such as Bluebeam Revu.
• Highly competent with office machines and operations.
• Competent in proofing and quality control.
• Must be comfortable making independent judgment calls at a level appropriate for their experience.
• Experience using third party software preferred (i.e., Procore, Project Sight, etc.).