Executive Assistant

Executive Assistant - Contract to Hire

Join to apply for the Executive Assistant - Contract to Hire role at Liftoff Mobile.

Liftoff is a leading AI-powered performance marketing platform for the mobile app economy. Our end-to-end technology stack helps app marketers acquire and retain high-value users, while enabling publishers to maximize revenue across programmatic and direct demand.

Liftoff’s solutions, including Accelerate, Direct, Monetize, Intelligence, and Vungle Exchange, support over 6,600 mobile businesses across 74 countries in sectors such as gaming, social, finance, ecommerce, and entertainment. Founded in 2012 and headquartered in Redwood City, CA, Liftoff has a diverse, global presence.

We are looking for a highly capable, organized Senior Executive Assistant to support our CFO/President. This is a senior EA role focused on complex calendar management, extensive scheduling across internal and external stakeholders, frequent domestic/international travel, and overall executive support. This position reports to the Chief of Staff to the CFO/President and operates within a "control tower" model. You will partner closely with the CFO/President's Chief of Staff and the CEO's Executive Assistant.

Your focus will be on managing the CFO/President's end-to-end calendar, travel planning and logistics, coordinating multi-party scheduling with board members, investors, and external advisors, while ensuring seamless coordination with G&A leadership and functions across the business. The ideal candidate will thrive in dynamic environments, anticipate needs before they arise, and bring structure to complexity. You operate with strong judgment, discretion, clear communication, and are able to navigate competing demands, resolve conflicts decisively, and represent the executive office professionally in every interaction.

• Serve as the primary EA to the CFO/President, helping them execute and deliver on top priorities
• Provide first-line backup for CEO support during high-volume cycles or the CEO EA's absence
• Maintain familiarity with CEO and CFO/President operating cadence, preferences, and systems
• Partner with the Chief of Staff on process improvement and executive logistics

• Manage the CFO/President's calendar proactively, balancing competing priorities with strong judgment and decisive conflict resolution
• Coordinate calendars with external partners, such as board members, investors, and advisors
• Oversee board committee calendar and scheduling, financial reporting cycles, and investor-relations coordination, often across time zones and with limited availability windows
• Support long-range corporate calendar planning (12–24 months), anticipating dependencies and proactively identifying scheduling risks

• Handle expense reports and other confidential data with discretion
• Set up conference rooms for meetings, including video conferencing systems and AV coordination
• Arrange meals and other logistics for in-person meetings and working sessions as needed
• Provide bandwidth balancing and surge capacity as a second senior EA
• Support event planning and logistics for team offsites, outings, and summits
• Cross-train for CEO support in coordination with EA to CEO

• Communicate clearly, professionally, and efficiently with internal leaders, external partners, and executive assistants across organizations
• Serve as a reliable point of contact who can represent the CFO/President's office with professionalism and sound judgment
• Anticipate scheduling conflicts and logistical challenges before they surface; propose solutions rather than problems
• Navigate ambiguity and shifting priorities calmly with an ability to re-sequence calendars and reset stakeholder expectations with minimal friction
• Operate with a high sense of urgency; follow up relentlessly and close loops without reminders

• 5+ years supporting C-suite executives in fast-paced and high-growth environments
• Demonstrated experience managing complex, multi-stakeholder calendars
• Experie…