Senior Administrative Assistant Level IV
Job in
Los Angeles, Los Angeles County, California, 90079, USA
Listing for:
Pacific Pros
Full Time
position
Listed on 2025-12-31
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Executive Admin/ Personal Assistant
Salary/Wage Range or Industry Benchmark: 60000 USD Yearly
USD
60000.00
YEAR
Job Description & How to Apply Below
Benefits:
Paid Holidays401(k)401(k) matchingDental insuranceHealth insurancePaid time offVision insurancePosition: Administrative Assistant IV for Construction Projects
Location: Los Angeles World Airport (LAWA)
Status: Full-time on-site.
Opening: Spring 2025, Immediate
Overall Duties: Prepares correspondence, maintains calendars, sets up and coordinates meetings, takes meeting minutes, copies and scans documents, logs information, tracks documents, handles phone calls, greets and assists visitors. Additional duties include support of projects in regards to document control, project controls, financial processes, creating reports and PowerPoint presentations.
Essential
Job Duties:
Prepare written materials and correspondence.Manage calendars for project supervisors and inspection staff.Coordinate meetings, prepare agendas, and take meeting minutes.Copy and scan documents as needed.Maintain project logs and documentation.Handle phone calls, greet visitors, and assist them.Support communication with project supervisors and inspection staff for document control.Track financial documents for budgeting.Manage office duties and support inspection staff, including office supplies.Serve as a liaison between inspectors and project management/document control.Coordinate inspector meetings with contractors and stakeholders, including bi-weekly safety meetings.Organize filing systems from pre-construction to project close-out.Ensure that inspection issued documents are maintained and in compliance with contract documents and LAWA requirements.Hardware/Software Knowledge:
Knowledge of Project Management Information Software used for inspection/document control (i.e. PM Web, Adobe Pro, Bluebeam, etc.).Proficient in Microsoft Office and management software to create logs and charts (Excel, Word, PowerPoint, SharePoint, etc.).Required Qualifications:
US Employment Authorization without needing sponsorship.Excellent written and oral communication skills.A valid Driver’s License and compliance with PACIFIC’s Vehicle Policy.3+ References from Clients.10 years or more experience as an administrative assistant.Professional Experience Level/Other
Qualifications:
Collaborate well with others and report directly to SCI & PCI inspectors.Write and communicate clearly.Provide accurate and timely reporting and suggest improvements.Strong organizational skills in a fast-paced environment.Experience with LAWA is preferred for interacting with LAWA, City departments, contractors, and airlines.Minimum Education Level: Post-Secondary Education
Registration/Certification: Planning and Scheduling Professional (PSP) certification is preferred.
Element-Specific Requirements/Notes:
May assume other duties as required/needed.Maybe required to work various shifts as needed.The candidate should pass the federal background check and LAWA Badge will be required.LAWA has required the candidates be local for this position.
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Position Requirements
10+ Years
work experience
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