Administrative Assistant; Hybrid

Job Summary

We are seeking a detail-oriented and proactive Administrative Assistant to join our team. The ideal candidate will play a crucial role in supporting daily operations by providing exceptional customer service, managing office tasks, and ensuring efficient workflow. This position requires strong organizational skills, proficiency in office management, and the ability to handle various administrative duties with professionalism.

• Provide excellent customer service by greeting clients and addressing inquiries in a friendly and professional manner.
• Manage calendars, schedule appointments, and coordinate meetings to ensure efficient time management for the team.
• Proofread documents to ensure accuracy and clarity before distribution.
• Maintain organized filing systems for both physical and electronic documents, ensuring easy access to information.
• Assist with office management tasks including ordering supplies, maintaining equipment, and ensuring a clean work environment.
• Utilize computer literacy skills to manage databases and prepare reports as needed.
• Support the dental receptionist’s duties by handling patient records and appointment scheduling when required.
• Collaborate with team members to streamline processes and improve overall office efficiency.

• Proven experience as an Administrative Assistant or in a similar role is preferred.
• Strong customer service skills with the ability to communicate effectively with clients and colleagues.
• Excellent proofreading abilities with attention to detail in written communication.
• Proficient in office management practices and procedures.
• High level of computer literacy, including familiarity with Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software applications.
• Experience in calendar management is a plus.
• Ability to work independently as well as part of a team in a fast-paced environment.
• Strong organizational skills with the capability to prioritize tasks effectively.

Job Type: Full-time

Pay: $23.51 – $24.94 per hour

Expected hours: 40 per week

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

• 8 hour shift

Work Location: Hybrid remote in Los Angeles, CA 90028 2 days a week.

Hiring Time Frame: (February 3
- February 7, 2025)