Office Administrator

DESCRIPTION

The Office Administrator provides administrative support to the jobsite project team. Responsible to ensure smooth day to day activities on the project site, including site office equipment and supply management and to assist with document administration and tracking of all associated construction compliances. This position may be located at a regional office OR at a construction project site and candidate must have the flexibility to change construction projects as needed.

• Act as liaison for the project; respond to requests, answer the phone and greet visitors onsite
• Provide general support for site visitors
• Aid project with any site security / badging or other logistic items as needed
• Maintain the field office services and supplies including office supplies, office equipment and employee supplies
• Scheduling of office spaces and maintenance of seating charts and signage
• Coordinate any repairs or maintenance necessary
• Aid with onboarding new employees and ensuring they have all the equipment and access needed for success
• Run project reports as required for the project team and for record purposes
• Track and maintain up to date logs as required for project logistics
• Aid in compiling backup and support documentation as required to aid with the submission of the monthly invoice to the client and other submissions as needed
• Route Documents for approvals and signatures using Sign-Now electronic signature processes
• Operate as a backup for the collection and processing of union payroll hours and aid with the onboarding of union crew members when needed
• Process Expense reports and credit cards for project Mgmt. team
• Co-ordinate travel and accommodation arrangements when necessary
• Completion and tracking of new employee access and equipment transfer requests
• Assemble and file necessary documentation for archiving along with the project team at the end of the project

• Education:
  
  High school diploma required, Associates degree preferred
• Construction industry experience preferred but not required. Office experience highly desired.
• Ability to effectively communicate and participate actively in a critical role as part of a team environment
• Manage multiple tasks, produce quality work on time-sensitive deadlines while remaining flexible and able to pivot between tasks as needed
• Ability to establish and maintain relationships with key stakeholders in other Departments and projects to assist in resolving mutual issues or to develop improved processes
• Excel proficiency and use of overall MS Office Suite
• Project Management Software (Procore), JD Edwards E1 (Financial) & Bluebeam pdf experience are helpful
• Egnyte or similar cloud platform content sharing experience a plus
• Adept in learning new software quickly and able to navigate and use to review, track, and upload various documents

Fisk Electric builds extraordinary projects and we need exceptional talent. Join us and together we will build the future.

Equal Opportunity Employer