Workplace Experience Coordinator

Overview

Our administrative team is an employee-focused, environmentally aware, all-star team. We thrive off the challenge of adapting ourselves to suit business needs as well as working closely with colleagues at all levels to ensure they have the tools they need to reach their full potential. We offer a competitive salary and comprehensive benefits package. We are a very collaborative team who plans well so that when you’re on vacation, you can truly unplug.

• Perform daily inspections of all spaces to ensure cleanliness, safety, and hazard-free environments; respond promptly to spills or messes.
• Manage front desk operations, including answering calls, greeting visitors, and maintaining a professional reception area.
• Coordinate catering for events, happy hours, and meetings, working with internal teams and external vendors.
• Oversee office supply purchasing, inventory management, and stocking in line with company policies and budget guidelines.
• Partner with the regional health and safety team to ensure compliance and support office safety initiatives.
• Handle day-to-day facilities operations, including building access, desk reservations, mail distribution, and shipping/receiving.
• Assist with setup, breakdown, and cleanup for meetings, lunches, and events.
• Coordinate service requests with property management and external vendors.
• Support special projects and perform ad hoc duties as assigned.

• Experience planning detailed events, either professionally or socially/personally; comfort with budgets and vendor coordination.
• A solutions-driven mindset with a “no task too small” attitude.
• Excellent written communication skills and responsiveness across email, messaging, and in-person interactions.
• Comfortable managing tasks through digital systems, via email and shared folders, digital documents, etc.
• Great record-keeping skills to track notes about best practices and answers to common employee questions.
• Highly organized and natural planner; willingness to problem-solve in real time when things inevitably hit a snag.
• Passion for reducing waste and implementing/maintaining recycling and compost systems a plus.
• Flexibility to adapt to shifting team and business needs.
• Ability to lift up to 30 pounds.

Buro Happold is proud to be a practice of a diverse range of professionals that reflects the countries in which we operate. We actively promote inclusivity across the practice to enable every individual to reach their full potential. Applicants from those seeking flexibility in their careers are welcome. For a smooth application experience, contact