Office Manager

Office Manager – Covenant House California

We are seeking a dynamic and reliable Office Manager to serve at our corporate office in Hollywood, CA. Covenant House California (CHC) is the largest provider of Transitional Aged Youth (TAY) homeless services in Los Angeles, Orange County, Santa Clara, Santa Cruz, and Alameda County. Over the past three years, CHC has doubled in size, serving more than 2,000 youth each year through a broad spectrum of services.

$25.29/hr – $31.59/hr

• Oversee day‑to‑day office operations, ensuring a well‑organized and efficient workplace.
• Manage office supplies inventory, ordering, and distribution to staff as needed.
• Handle incoming mail, opening, reviewing, and routing to appropriate staff and executive leadership.
• Coordinate maintenance and repair services for office equipment and facilities.
• Act as liaison with vendors and service providers—setting up new accounts, billing, and invoicing.
• Ensure compliance with health and safety regulations within the office environment.

• Verify approved requisitions and work orders, contact vendors for pricing and bids, and prepare purchase orders (PO) in accordance with established policies and procedures.
• Coordinate with vendors to ensure timely delivery of goods and services.
• Receive items ordered, compare with PO, distribute to requisitioners, and provide Accounts Payable with proof of receipt.
• Maintain records and purchase orders of all contracts and leases of services and equipment, coordinating renewals with the Director of Operations and Finance staff.
• Maintain inventory levels to minimize out‑of‑stock situations for general office supplies.

• Coordinate facility issues and emergencies with CHC maintenance staff and the Director of Operations for immediate resolution.
• Participate in meetings and workshops to gather information required to perform job functions.
• Interface with the agency’s Finance Department regarding purchasing, billing, and contract management for purchasing.
• Assist Director of Operations with various administrative and clerical tasks, including data entry, filing, and follow‑up to departments.
• Assist with all audit requests and document needs on an ad‑hoc basis.

• Bachelor’s Degree preferred, or High School Diploma with at least 5 years of experience.
• Minimum of five (5) years’ experience in comparable positions, preferably in a non‑profit agency.
• College‑level oral and written communication skills and exceptional organizational skills.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Raiser’s Edge.
• Attention to detail, ability to prioritize and handle multiple projects in a fast‑paced dynamic culture.

• Valid California driver’s license and a good driving record.

• General business/office environment. Must be able to lift up to 40‑50 lbs. on occasion, bend, sit, and stand for prolonged periods. On occasion, work outdoors in all weather conditions during facility check with the maintenance worker regarding completed PO’s which sometimes involve dust, noise, and fumes.
• Some weekend/holiday work may be required. Full‑time, 40 hours per week.

CHC has a deep commitment to diversity, equity, inclusion, and equal opportunity. We are committed to building a team that is representative of the young people we serve. Women, trans‑and gender‑nonconforming folks, LGBTQ+ people, BIPOC (Black, Indigenous, People of Color) and individuals with disabilities are strongly encouraged to apply.