Administrative​/Operations - Executive Assistant

Job Title
:
Executive Assistant
Location: West Hollywood, CA 90048
Work Arrangement: On-site
Shift:
Day 5x8-Hour (08:00 - 17:00)

J
ob Overview:

We are seeking an experienced and detail-oriented Senior Administrative Assistant to support the Chief Genomic Officer (CGO) in a fast-paced, high-level executive environment. The ideal candidate will bring strong organizational skills, computer proficiency, and the ability to manage multiple responsibilities with discretion and efficiency. This is an on-site position located in West Hollywood, CA.

Responsibilities:

• Maintain the Chief Genomic Officer's calendar, schedule appointments and meetings, and coordinate travel arrangements
• Organize meetings and events, coordinate room bookings, prepare meeting materials, and facilitate attendee participation
• Coordinate all logistics related to CGO initiatives and office operations
• Liaise with internal and external stakeholders to ensure smooth execution of assigned projects
• Support ongoing strategic, research, and academic initiatives related to genomics
• Perform other administrative and support duties as required

Required Qualifications:

• 3-5 years of experience as a senior-level or executive assistant
• Bachelor's Degree (BA/BS) preferred
• Strong computer proficiency (Windows, Microsoft Office, etc.)
• Excellent organizational and interpersonal skills
• Experience supporting senior leadership, preferably in a healthcare setting
• Ability to manage multiple tasks and priorities under tight deadlines
• High level of discretion and professionalism

Preferred

Skills:

• Comfortable working in a high-volume, fast-paced environment
• Proven ability to prioritize and multitask effectively
• Strong written and verbal communication
• Team-oriented mindset with a proactive approach