Administrative Assistant Shopping Center Management

Position: Administrative Assistant - (for Shopping Center Management Company)
Real Estate investment & property management Co. based in Los Angeles since 1975 is in need of an ADMINISTRATIVE ASSISTANT. We offer benefits, growth potential and a positive work environment. It is located at a high-rise building with panoramic city views. It is also readily accessible to MTA transportation with many restaurants and amenities within walking distance RESPONSIBILITIES
1. Receive, respond to & field calls from tenants, vendors & other services regarding property management and other real estate issues.
2. Follow-up & make certain that tenants’ insurance, vendors’ services, etc. are up to date.
3. Maintain and organize filing system including AI to organize & coordinate, if applicable
4. Schedule maintenance jobs & tenant improvements and oversee work until completed
5. Oversee work done by maintenance crew in bringing vacant units to broom-clean condition and make sure unit is ready to be delivered to new tenants on schedule.
6. Make calls for bids from vendors & assist in the selection process.
7. Maintain and update a database/spreadsheet of properties to monitor for leasing, acquisition, property management & other related databases, as assigned.
8. Prepare, review, complete & organize lease or contract documents, real estate correspondences, agreements and other transactional documents etc. 9. Collect, track & enter data for Tenant’s sales reports, COIs & other related leasing databases, i.e. Tenant’s in between, as necessary. 10. Assist in coordinating marketing events & campaigns, and by AI, if applicable 11. Assist in keeping track of partnership & organizational documents 12.

Perform general administrative support duties, i.e. receiving incoming phone calls, mail distribution, typing, data entry, photocopying, scanning, organize filing system, office supply inventory, among others. QUALIFICATIONS
1. Minimum requirement:
Associates degree
2. Very organized, detail-oriented, analytical & deadline driven
3. Must have very good verbal & written skills. Bilingual (Spanish) preferred.
4. Very motivated & able to work with minimum supervision
5. Ability to multi-task.
6. Experience in commercial/retail real estate
7. Microsoft Excel/Word/Outlook intermediate/advance skills including red-lining or tracking changes in MS Word a MUST. Proficient in MS Office. 8. AI-proficient and ability to do research, video presentation & more. BENEFITS Reliable Properties offers a competitive benefits package that includes:
Paid time off, medical insurance sharing, 401k & direct deposit, among others. Reliable Properties is an equal opportunity employer, dedicated to promoting a culturally diverse workforce.

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