Executive Assistant

Characteristics of the Class

Under general direction of executive staff, provides personal and confidential administrative support to the executive office. The incumbent initiates and assumes primary responsibility for planning, preparing and disseminating information, reports, general correspondence, and various activities of the executive office. The individual in this classification will also be responsible for scheduling and call management as directed by executive staff. The Executive Assistant will establish and maintain effective working relationships with officials, community groups, and other private and public agencies.

• Opens, receives, and routes incoming executive office mail; secures information on the status of pending matters; screen telephone calls, office visitors; schedule appointments, meetings, speaking engagements, and travel arrangements for the executive office
• Assists in the preparation of the Board of Commissioners and committees agendas; prepares resource and background material for agenda items; as needed, serves as custodian of records for all minutes, agendas, and recommendations of the Board of Commissioners and committees
• Participates and assists in the administration of the executive office by researching, reviewing, analyzing, and making recommendations concerning a variety of issues and programs
• Researches, compiles, and organizes information for use by executive staff in the completion of various reports, recommendations, and special projects
• Responds to complaints and inquiries from community groups, residents, and other public and private agencies; refers inquiries as appropriate
• Drafts and edits letters, reports, memoranda, forms, and general correspondence for the executive office; responds to letters and general correspondence of a routine nature
• Organizes and maintains executive office manuals, office files, records, and indexing system
• Gathers and maintains background materials as related to the Housing Authority
• Disseminates federal and state information and materials to appropriate staff
• Performs other related duties as may be assigned.

Bachelor's degree from an accredited college in Public or Business Administration, or a closely related field & three (3) years of professional level experience in a responsible staff capacity requiring high level oral and written communication skills & or an equivalent combination of training and experience.

Applications will be reviewed for relevant experience, education, and/or training. Applications must be detailed and complete for proper evaluation. Resumes may be included but may not be submitted in lieu of application content. Only the most-qualified applicants will be considered and may be invited to the interview and selection process.

All job offers are contingent upon providing a successful completion of a pre-employment evaluation, which includes: a post-offer medical examination (includes drug and alcohol screening), criminal records check, employment history and education verification, and documentation of the right to work in the United States. Candidates will start at step one of an eight step salary range unless there are special exceptions in accordance with agency Personnel Rules.

Testing Accommodations:
If you require an accommodation due to a physical, mental or learning disability, please call (213) 252‑5400 or email Recruitment no less than 72 hours prior to testing date for special assistance. Special testing accommodations may be arranged if verification of the disability is provided by a physician, rehabilitation counselor, or other authority. Candidates who require a reasonable accommodation in any portion of the selection process should state their need in writing when submitting an application.

NOTE:

The provisions of this announcement do not constitute an expressed or implied contract and any provisions contained in this announcement may be modified or revoked without notice.

We are an Equal Opportunity/Affirmative Action Employer.

As a condition of new and continued employment, employees in this classification must participate in mandatory direct deposit of payroll.

Pursuant to the Housing Authority of the City of Los Angeles' Conflict of Interest Policy, new and existing employees are required to refrain from participating in activities, employment or enterprises, which are in conflict with public interest and/or with his or her duties as an employee of the Authority.

Please call Neo Gov Toll-Free Applicant Support telephone line (855) 524‑5627 if you forget your password, have application login problems or get an error message during the application process.