Executive Assistant to Chief Operating Officer

As Executive Assistant and right hand to the Chief Operating Officer, this role will manage a full range of daily tasks and projects and provide high-level support. Most importantly, be confident and able to optimize the COO’s time while managing full business and personal calendars. Be a critical thinker and consistently have foresight to be ten steps ahead.

• Directly assist, anticipate, and manage the COO’s needs and proactively bring together appropriate people and resources to meet those need
• Spearhead and manage projects as delegated by COO and ensure execution in accordance with expectations; evaluate potential project viability, logistics, and, oversee timely delivery of all initial project information required to activate project teams.
• Monitor and evaluate meeting goals, needs, and agendas to assess COO’s required attendance; summarize any meeting minutes to keep COO informed
• Attend meetings at the request of the COO, take meeting minutes and report back as necessary
• Support the HR Manager and Studio Manager in maintaining the office of the COO and effectively execute tasks as directed
• Liaise effectively with employees, clients, sub‑contracted vendors and management team to achieve alignment with project goals and directives
• Manage needs of the office, deal with vendors, compile special research reports when necessary, prepare presentation materials, and complete all assigned tasks
• Review and manage internal and external communications, including but not limited to mail, email, meeting notes, reports, and routing/delegating to appropriate destinations
• Assist with administrative tasks including, but not limited to: driving to and from appointments, contact management, scheduling appointments, running errands, taking notes, answering calls, photocopying, and most importantly, managing priorities
• Arrange travel; flights, transportation, and accommodations; create comprehensive and detailed itineraries & conduct all aspects of the job with appropriate level of confidentiality and sensitivity to clients, projects, and agency by not disclosing confidential information except on a need‑to‑know basis
• Assist with ad hoc projects in both home and office as needed
• Job responsibilities subject to change, and are contingent upon COO’s business and personal needs

• Bachelor’s degree in Business Administration, Communications, Marketing, or similar field.
• Experience in Marketing, Branding and Social media.
• 3+ years as an Executive Assistant or similar role supporting an executive.
• Demonstrated project management and cross‑functional communication skills.
• Previous experience within an entertainment or media agency preferred.
• Ability to work independently and within a team; a multi‑tasker & self‑starter with strong leadership abilities.
• Capability in maintaining professionalism, confidentiality, diplomacy and discretion.
• Strong analytical and problem‑solving skills; demonstrate intuitive and critical thinking skills.
• Strong organizational and time‑management skills.
• Heightened business acumen; effective and professional verbal + written communications skills.
• Must be self‑motivated and take initiative with decision‑making ability.
• Experienced knowledge of computer systems and applications; must have technical skills including MAC Microsoft Office programs, Internet at a highly proficient level.