Office Coordinator; multi-office

Authentic is a unified platform that integrates M&A, brand strategy, creativity and digital innovation to unlock the power of its global Lifestyle and Entertainment portfolio. As the world’s largest sports and entertainment licensing company, Authentic connects strong brands with best‑in‑class partners to optimize long‑term value in the marketplace. Its brands generate more than $32 billion in global annual retail sales and have an expansive retail footprint in more than 150 countries, including 13,000-plus freestanding stores, shop‑in‑shops and 400,000 points of sale.

Authentic transforms brands by delivering powerful storytelling, compelling content, innovative business models and immersive experiences. It creates original marketing strategies to drive the success of its brands across all consumer touchpoints, platforms and emerging media.

You’ll be able to access the resources and scale, while leveraging innovative technology and a nimble environment. What we’re saying is, this isn’t your average day job. If you’re hungry to drive ideas into action and own your career, let’s chat. Our team is rapidly innovating to evolve and define the future of our brands. With the help of some of the brightest minds in retail, marketing, licensing, legal and more, we are building the intersection of digital and experiential marketing to help achieve that mission.

We reimagine, evolve and transform brands! At Authentic, we foster an inclusive workplace where diversity of thought and expertise drive competitive advantage. Our global teams are built by go‑getters who contribute unique perspectives and push the boundaries of creativity and innovation. Headquartered in New York City, Authentic has offices in major metropolitan cities including Los Angeles and Miami, as well as Toronto, Mexico City, London, and Shanghai.

The Office Coordinator is responsible for ensuring smooth day‑to‑day operations of two office locations. This role supports the Senior Manager, Operations, by managing administrative tasks, maintaining office systems, coordinating meetings and events, and acting as point of contact for internal and external stakeholders.

• Greet and assist visitors, clients, and vendors in a professional and friendly manner.
• Oversee the day‑to‑day administrative and operational functions of two office locations, ensuring it runs smoothly, efficiently, and safely.
• Manage and track office supply inventory and place orders for each office as needed.
• Support HR and IT with onboarding logistics, including workspace setup, keycard access, and welcome kits.
• Coordinate with IT, HR, and facilities teams to ensure systems and services run smoothly.
• Coordinate scheduling and preparation for meetings, including setting up conference rooms and organizing lunches and refreshments.
• Provide executive and administrative support, including scheduling meetings and travel arrangements.
• Maintain internal directories, seating charts, and organizational charts.
• Assist with audits, expense tracking, and budget related tasks as required.
• Process incoming and outgoing mail and packages.
• Maintain office cleanliness and organization in collaboration with cleaning staff.
• Help plan and coordinate office events, meetings, and celebrations.
• Manage vendor relationships, including onboarding, communication, and ensuring timely payments and invoice processing in coordination with finance or accounting team.
• Provide PR and VM support relating to incoming product management and event coordination as needed.

Primary Location Salary Range:

$70,000 - $80,000

We have been made aware of fraudulent job offers and interview requests being sent by individuals falsely claiming to represent Authentic. These scams are often initiated via email, employment websites and social media, and may include fake interview requests, offer letters or attempts to collect personal and financial information.

Please note:

• All legitimate Authentic job postings can be found only on our official website () or through our verified Linked In page ().
• Authentic does not conduct interviews over Teams or Zoom without prior email…