Administrative Assistant

Admin Assistant
- Exam Period

Gould School of Law, Academic Services seeks Admin Assistant to support Gould's team in preparation for Final Exams this Fall 2024. The ideal candidate has experience in a fast paced environment, pays attention to details, and values a sense of urgency.

Assignment Information:

• Campus Department/Business Unit:
  Gould School of Law, Academic Services
• USC Address where the work is being performed: 699 Exposition Boulevard Los Angeles, California
• Position Type: 100 % Onsite
• Manager Name:
  Akita Mungaray
• Timecard Approver:
  Akita Mungaray
• Dress Code:
  Business Casual
• Parking/Cost: NA

MUST HAVES:

• Professional appearance
• Organization & Time Management – Ability to handle multiple tasks, prioritize work, and meet deadlines efficiently
• Communication Skills – Strong written and verbal communication for emails, reports, and in-person interactions
• Attention to Detail – Accuracy in data entry, scheduling, and document management
• Problem-Solving – Ability to handle unexpected issues with quick thinking and resourcefulness
• Professionalism & Confidentiality – Handling sensitive information with discretion and maintaining a professional demeanor
• Technical Proficiency Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Google Workspace (Docs, Sheets, Calendar, Gmail)
• Personal Traits:
• Adaptability – Ability to adjust to changing priorities and new challenges
• Initiative – Taking proactive steps to improve efficiency
• Customer Service Orientation – A friendly and helpful approach to clients and team members
• Dependability – Being reliable and consistently delivering quality work

Onboarding Process (Campus – Non-Clinical):
Onboarding can begin pending the completion of the criminal background check, provided the role does not involve driving or handling cash. Below are the required steps:

• CORE
• Background Check
• Social Security Trace
• 7-Year Work and Residence History (via SSN)
• County Criminal Check (7 years)
• Federal Criminal Check (7 years)
• Widescreen Plus National Criminal Search
• National Sex Offender Registry Check
• Application Submission
• Temporary Work Agreement
• Harassment & Discrimination Pamphlet Acknowledgment
• Health and Safety Guidelines USC strongly recommends that all contingent workers are fully vaccinated against COVID-19 and receive booster doses when applicable. USC also encourages employees to receive the flu vaccine to support campus-wide health and safety.
• Fair Chance Policy:
  Qualified applicants with arrest or conviction records will be considered for employment in compliance with the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act.