Administrator, Workplace Services

Our Company As a part of Brookfield’s $416B credit platform, Oaktree is a premier credit manager emphasizing an opportunistic, value-oriented, and risk-controlled approach to investing across credit, equity, and real estate.

Oaktree is committed to cultivating an environment that is collaborative, curious, inclusive and honors diversity of thought. Providing training and career development opportunities and emphasizing strong support for our local communities through philanthropic initiatives are essential to our culture.

Oaktree is wholly owned by Brookfield, a leading global investment firm with more than $1 trillion in assets under management. Brookfield owns and operates high-quality businesses and real assets that provide essential services and form the backbone of the global economy. It invests on behalf of institutions and individuals around the world across infrastructure, renewable power and transition, private equity, real estate, and credit.

For additional information, please visit Oaktree’s website at  in Los Angeles, the Administrator in the Workplace Services function of Corporate Services is responsible for a key portfolio of essential services to Oaktree stakeholders. The Administrator will have a focus on employee engagement, visitor experience, and excellence in workplace services within Oaktree’s new hybrid-working and agile-seating model. This professional will manage multiple projects from start to finish and must be a skilled communicator and collaborator who can partner effectively on various employee engagement and/or culture-bearing initiatives and opportunities.

Responsibilities include:

Assist with the day-to-day operation of corporate facilities, ensuring work spaces, meeting areas and common spaces are maintained to a high standard

Set-up, configure and break-down conference rooms and event spaces for meetings, training sessions, and company events

Coordinate with building management, vendors, and service providers to address maintenance requests, repairs, and facility-related issues

Meet and escort vendors, contractors and service technicians as needed to support building operations and maintenance

Conduct routine inspections of conference rooms, communal areas, and office spaces to ensure cleanliness, functionality, and readiness for employee useWork closely with building engineers to ensure service requests are completed promptly and meet user expectations

Collaborate with the team to respond promptly to employee requests related to facilities, services, meeting room support, and office amenities

Assist in maintaining budget for the Corporate Facilities account line; complete quarterly and annual analysis as required

Review and process vendor invoices, ensuring all invoices are accurately coded, processed and paid for in a timely manner

Make recommendations for new tactics to engage employees in the framework of Oaktree’s workplace strategies

Assist employees with installation and placement of small personal artwork, certificates, and diplomas

Assist in the Los Angeles office visitor experience, including those of external guests and Oaktree employee intra-office visits

Contribute to the operations of Our Communities Matter, Oaktree’s employee charitable giving platform

Assist with volunteer opportunities and outreach to Oaktree employee resource groups

Contribute to the emergency preparedness function for the Los Angeles office

Contribute to a broad level of employee communications and/or employee engagement efforts, with an ability to communicate effectively in writing and in person across the company

This position requires 5 days on-site/in the office

Qualifications

Minimum five years of experience in administration, facilities, hospitality/catering, or office…