Department Coordinator

Job No: 562879; 10/04/2026 DEPARTMENT COORDINATOR Administrative Support Coordinator II College of Natural and Social Sciences/Mathematics

Salary Range: $4,367 - $6,362/Monthly (Budgeted Hiring Salary Range: $4,367 - $4,727/Monthly)

Work Schedule: Full-Time, Monday-Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification.

Under the general supervision of the Department Chair, the incumbent must exercise independent judgment and initiative to manage the day to day activities of the Mathematics department office. The incumbent must be able to address a wide range of problems utilizing university, college, and department policies and procedures. The incumbent will serve as the primary contact for lecturers and graduate assistants and will provide initial orientation of the department to new faculty.

The incumbent will aid the chair and faculty in the execution of their roles as instructors, researchers, and mentors. This includes tracking faculty workloads, working closely with the various departmental committees, maintaining the department's space inventory, hiring student workers, helping to organize and coordinate activities around new faculty recruitment, and planning special events. The incumbent will interact with and solve problems for work unit customers and staff and provide work direction to the clerical support staff.

The incumbent will help the chair develop class schedules for the department, track utilizations of department resources, allocate use of special purpose rooms, calculate faculty costs, reconcile supervision rosters, and manage attendance records. The incumbent will develop and report the history for reimbursement in faculty grant utilization and faculty budget utilization and have or develop an in-depth knowledge of the department's complex types of funding sources.

The incumbent will develop and maintain a functional system of electronic files to track data relating to fiscal and academic outcomes. The incumbent will coordinate the processing of financial requests and track paperwork to ensure timely processing of purchase requisitions, including office supplies, furniture, equipment, and contracts. The incumbent will complete university forms such as requests for travel, expense claims, mileage reports, hospitality requests, and requests for checks.

The incumbent will balance and maintain all of the department's state accounts, and reconcile People Soft ledgers with the NSS Fiscal Assistant. The incumbent will use a variety of office support technology and systems, including Microsoft Word, Excel, and GET/People Soft to enter data and generate reports. The incumbent will maintain PC-based databases, and use electronic and voice-mail to communicate effectively with faculty, staff, students, and people outside the University community.

The incumbent must prioritize work and meet project deadlines.

Equivalent to four years of general office experience, which includes providing ongoing work coordination and/or lead responsibilities with notable accountability for the work results of support staff or unit administrative functions. The incumbent must have a thorough knowledge of office methods, procedures, and practices. The incumbent must have the skill to interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist.

The incumbent must demonstrate effective use of English grammar, punctuation, and spelling, and excellent oral and written communication skills. The incumbent must be proficient in office support technology, including Microsoft Word and Excel. The incumbent must be self-motivated, with the ability to independently handle multiple priorities and projects; perform business math; analyze…