Medical Staff Coordinator - Medical Staff Administration Non-Exempt); Non-Union

The Medical Staff Coordinator provides support to the organized Medical Staff via meeting management, practitioner credentialing and re-credentialing.

• For all Medical Staff Committee and Department meetings assigned:
  Coordinates scheduling of Medical Staff meetings and Service Line pre‑meetings.
• Delivers via electronic mail the meeting notices prior to each meeting.
• Prepares agendas and uploads documents to Diligent Board books to build meeting agenda packets.
• Coordinates/shares/projects the presentation/meeting agenda packet during the meetings.
• Transcribes minutes of the meetings, do follow‑ups, track attendance, maintain a running 12‑months of hard copies of the meeting packets and minutes in the survey binders.
• Submits meeting summaries, policies, and approval items to Medical Executive Committee.
• Other meetings:
  Coordinates scheduling and supporting Ad Hoc and Special Meetings as needed.
• Attends and participates in file review meetings for all Service Links/Departments assigned, these meetings are scheduled monthly prior to Integrated Credentials Committee and Interdisciplinary Committee meetings.
• Attends and participates in daily department huddles, monthly department meetings, and other meetings as required.
• Privileging/Proctoring/FPPE/OPPE:
  Tracks Proctoring/FPPE for new providers (Medical Staff and Allied Health Professionals), and Expanded Privileges.
• Tracks OPPE and Competencies for Allied Health Professional providers.
• Processes Additional privileges, Change in privileges, Department Transfers, and Temporary privilege requests for all Service Links/Departments assigned.
• Processes Provisional Reviews and Proctoring Release for all Service Links/Departments assigned.
• Maintains credentialing database such as entering proctoring information, privilege entries/updates after Governing Board approval, updating meeting module, and others as assigned to ensure information contained is accurate and current.
• Participates in facility/credentialing preparation for site visits and licensing/accreditation surveys.
• Ensures maximum confidentiality, accuracy, security, and appropriate access of all data and records, and provides maximum protection from discoverability of all information controlled.
• Miscellaneous Functions:
  Onboarding new Physicians/Allied Health Professionals when necessary/needed.
• Authenticates provider’s access for Imprivata (Electronic Prescribing for Controlled Substances).
• Covers for office functions as necessary/needed.
• Prepares and distributes monthly credentialing database reports as assigned.
• Responds to requests for proctoring summary reports, affiliation verification, activity reports, and other requests by hospital staff and/or outside facilities.
• Provides customer services to callers and visitors in accordance with KNOWN Standards.
• Other duties as assigned.
• Continuing Education – Maintains sufficient hours as required by Certification.
• Perform other duties as assigned.

• Req High school or equivalent
• Req 2 years Minimum two years experience providing administrative/office support in an acute care facility or large healthcare organization in which duties included multiple tasks
• Req Excellent communication (written and verbal) skills
• Req Strong interpersonal skills for interaction with peers, patients, physicians, and other customers of the medical center
• Req Knowledge of Joint Commission standards, Title 22, and CMS regulations pertaining to the organized medical staff
• Req Knowledge of medical staff principles, practices, quality assessment, performance improvement functions, and legal concepts related to the organized medical staff

• Pref Associate's degree Degree in related field OR
• Pref Bachelor's degree Degree in related field
• Pr…