Academic Program Assistant

USC Department of Psychiatry and the Behavioral Sciences is seeking an Academic Program Assistant to support the administration of the USC/LA General Medical Center (LAGMC) joint psychiatry training programs. This role will serve as the lead coordinator for the Consultation-Liaison Psychiatry Fellowship and will provide essential operational and administrative support to the Psychiatry Residency Program and Child and Adolescent Psychiatry Fellowship in partnership with program leadership.

The ideal candidate is proactive, detail-oriented, and highly organized, with the ability to manage multiple priorities in a fast-pace academic environment while maintaining a professional and welcoming demeanor.

• Coordinate day-to-day administrative operations and ensure compliance with ACGME, ABPN, DEA, Medical Board of California, and institutional requirements.
• Manage trainee scheduling (Amion) and maintain accurate rotation schedules.
• Administer MyEvaluations, including assigning and tracking evaluations, maintaining trainee records, onboarding documentation, and generating reports.
• Support curriculum implementation and coordinate key program events (e.g. orientation, retreat, graduation, annual review, board review).
• Coordinate recruitment, onboarding, and off-boarding processes, including interview logistics, communications, application materials, and NRMP rank list support.
• Support required submissions and compliance tracking in coordination with GME, including health clearances, training modules, and reporting requirements.
• Provide administrative support to program leadership, including scheduling meetings, preparing materials, taking minutes, and managing communications.
• Coordinate meetings for fellows, faculty, and program committees (e.g. Clinical Competency Committee, program meetings).
• Maintain and update required program data across systems (e.g. ACGME WebADS, ERAS, FREIDA) and manage ACGME surveys.
• Assist with trainee reimbursements, time-off tracking, badging, and day-to-day program operations in collaboration with GME offices.
• Perform other related duties as assigned.

• Manage trainee scheduling (Amion) and resolve scheduling conflicts, including coordination with other residency programs.
• Administer MyEvaluations, including tracking evaluations, maintaining records, monitoring onboarding completion, and supporting lecture attendance tracking.
• Generate and distribute routine evaluation reports (monthly, quarterly, and semi-annual) and support reporting for Program Evaluation Committee and Clinical Competency Committee.
• Maintain and update evaluation tools and forms.
• Coordinate recruitment activities, including virtual interview logistics and communications with faculty and applicants.
• Support onboarding processes, including coordination with GME for trainee accounts (e.g. Medmail, USC ).
• Assist with scheduling and coordination of didactics and program meetings.
• Partner with program leadership and GME to review scheduling, evaluations, and program processes.

• Manage trainee scheduling (Amion) and maintain rotation schedules.
• Administer MyEvaluations, including assigning and tracking evaluations, maintaining trainee records, and generating reports.
• Maintain onboarding documentation and monitor completion of required onboarding tasks.
• Coordinate with program leadership and other coordinators to ensure timely completion of program requirements.

• Bachelor’s degree or combined experience/education as a substitute.
• Experience in higher education, academic administration, and/or customer service.

• Bachelor’s…