Administrative​/Clerical, Office Administrator​/ Coordinator, Business Administration

Potentia Human Resources Inc. | Full time

Vernon Central, Canada | Posted on 10/09/2026

Our client is awell-established and growing company in the construction and trades industry,supporting a variety of projects across a range of commercial and field-based environments. They are seeking a highly organized and proactive Project Coordinator to support their project management team and help keep day-to-day operations running smoothly. This is an opportunity for someone who enjoys bringing structure to a busy environment, solving problems, and being a trusted partner to Project Managers and field teams.

You’ll drive project administration and coordination, keeping documentation accurate and execution on track.

The ideal candidate is resourceful, adaptable, and highly organized. You anticipate needs, take initiative, and follow through on commitments. You enjoy creating order infast-paced environments, managing competing priorities, and finding practical solutions independently. Your ability to stay one step ahead will help support the success of both the team and the projects they deliver. The company valuesa supportive team culture, employee development, and creating opportunities forpeople to grow alongside the business.

This is a full-time, permanent position

Monday to Friday, from 7:30 a.m. to 4:00 p.m.

• Provide day-to-day administrative and operational support to Project Managers andfield staff across multiple projects;
• Assist with project planning, scheduling, timelines, and tracking project milestones;
• Coordinate permits, inspections, project meetings, travel arrangements,accommodations, and other project logistics;
• Facilitate communication between Project Managers, field teams, suppliers,subcontractors, and other stakeholders;
• Help ensure project-related tasks, follow-ups, and administrative requirements are completed on time and accurately;
• Act as acentral point of coordination for project-related information and administrative activities;
• Track outstanding items and follow up with internal and external stakeholders toensure timely completion.

• Maintain organized and accurate project documentation, including RFIs, change orders, permits, correspondence, reports, and project records;
• Create and distribute project reports, meeting minutes, and other project-related documentation;
• Track project progress and provide regular updates to Project Managers;
• Review and process timesheets, ensuring accuracy and timely submission;
• Compile project information, identify administrative gaps or risks, and support continuous process improvement.
• Coordinate material orders, deliveries, and supplier communications;
• Create purchase orders and manage invoice, packing slip, and delivery documentation;
• Support inventory management and resource coordination across projects;
• Assist with equipment, materials, and workforce coordination to support project requirements;
• Support safety,compliance, and quality-related administrative processes, including tracking training requirements and documentation;
• Proactively identify issues, gaps, and administrative bottlenecks and help resolve them before they impact project progress;
• Provide backup support to other administrative team members during absences and periodsof high workload.

• Strong experience in an administrative, project coordination, office management,or operational support role in a fast-paced environment;
• Excellent organizational skills, attention to detail, and follow-through, with the ability to manage competing priorities and deadlines;
• A self-starter who takes initiative, solves problems independently, and isn’t afraid tofigure things out;
• Experience creating purchase orders, processing invoices, tracking job costs,…