Travel Account Coordinator

SEIU Local 2015 – Travel Coordinator

• Valid California driver’s license

California – Statewide Support

Administration

Deputy Director of Administration

Full-Time | Non-Exempt

SEIU Local 2015 is the largest union of long-term care workers in California, representing more than half a million home care, skilled nursing facility, and assisted living center workers across the state. Our members are united in their commitment to caring for California’s older adults and people with disabilities while building worker power and stronger communities. To learn more, visit seiu
2015.org
.

SEIU Local 2015 is seeking a highly organized, responsive, and service-oriented Travel Coordinator to administer statewide travel and transportation services for staff, executive leaders, members, member organizers, interns, and organizational events. The Travel Coordinator oversees high-volume, time-sensitive travel arrangements, including flights, hotels, rental vehicles, trains, shuttles, executive transportation, and charter buses. Serving as the organization’s primary administrator for BCD Travel and Concur, this position manages travel profiles, booking permissions, itinerary support, policy compliance, credit-card documentation, expense reconciliation, and user training.

The position also coordinates organizational vehicle records, maintenance, insurance claims, certificates of insurance, registration and Department of Motor Vehicles requirements. Working closely with Finance, Administration, Human Resources, regional teams, vendors, and organizational leaders, the Travel Coordinator helps ensure that travel and transportation needs are handled accurately, efficiently, and in accordance with organizational policies. Because union travel frequently supports urgent campaigns, member actions, Executive Board meetings, conferences, and statewide events, the Travel Coordinator must be able to manage changing priorities, solve problems calmly, and provide emergency or after-hours assistance when required.

• Serve as SEIU Local 2015’s Statewide Travel Administrator and oversee the timely processing of travel requests
• Coordinate high-volume travel for staff, executive leaders, Training Center staff, members, member organizers, interns, Executive Board members, and organizational guests
• Arrange flights, hotels, rental vehicles, trains, shuttles, executive transportation, charter buses, and other ground transportation
• Develop accurate and complete travel itineraries for individuals and groups attending meetings, trainings, conferences, campaigns, member actions, and organization-wide events
• Process statewide travel requests, including regional, departmental, political, Executive Board, and All-Staff travel
• Review travel requests for accuracy, required approvals, policy compliance, cost effectiveness, accessibility needs, and completeness before booking
• Respond to last-minute changes, cancellations, disruptions, and emergency travel needs throughout California
• Provide emergency and after-hours travel assistance as organizational needs require
• Communicate confirmations, itineraries, changes, travel requirements, and relevant instructions clearly and promptly
• Maintain organized travel records, supporting documentation, and booking histories

• Serve as an administrator for BCD Travel, Concur, and related travel platforms
• Work closely with BCD Travel regarding travel policies, booking changes, credit-card authorizations, approval permissions, and staff travel requests
• Create and maintain Concur profiles for new staff and other authorized travelers
• Coordin…