Administrative Assistant

Eyeline is a global team of risk takers, innovators and perfectionists who achieve creative visions and have fun doing it. A dynamic workforce nestled within the industry’s most intriguing cities, united by a drive to push the boundaries of storytelling. Learn more. The Administrative Assistant for the EYELINE team will play a crucial role in supporting our studio initiatives. This position is ideal for someone who thrives in a fast-paced, dynamic environment and is passionate about the intersection of technology and creativity.

As an Administrative Assistant, you will be responsible for managing multiple priorities with ease, while effectively handling larger cross-functional tasks. You will support the team by organizing complex calendars, coordinating travel arrangements, and assisting in the preparation and organization of the team's materials. Your proactive and detail-oriented approach will ensure the smooth operation of our team’s activities, fostering clear communication and collaboration across various projects.

This role offers exposure to emerging technologies and cross-functional innovation strategies, providing growth opportunities within Eyeline’s technology and creative ecosystem.

• Provide administrative support to EYELINE’s senior leaders, including managing complex calendars for executives, scheduling and confirming meetings, both internally and externally.
• Anticipate the executive’s needs and provide seamless support to ensure efficiency and preparedness, even without direct requests.
• Coordinate domestic and international travel arrangements for the team.
• Assist in the preparation and organization of team materials, including presentation decks for internal and external meetings.
• Coordinate logistics for events and workshops to ensure seamless execution and clear communication.
• Handle administrative duties, including processing travel and expense reports and managing incoming and outgoing communications.
• Exercise discretion and sound judgment in handling confidential information, while prioritizing and responding effectively.
• Ability to respond after hours for important, timely, or urgent matters and general comfort in working with stakeholders across time zones.
• Provide administration support & coordination for all client-facing and cross-department meetings.

• 2+ years of experience as an Administrative Assistant, or in a similar support role, preferably in a creative or technology-driven environment.
• Proficiency in Google Suite (Drive, Docs, Sheets, Slides, Gmail, Calendar) and open to learning new tools and tech platforms.
• Strong organizational skills with an unwavering attention to detail, with the ability to multitask and prioritize duties in consideration of team priorities and focuses.
• Team player who operates in a fast-paced, team-oriented setting and is driven by curiosity.
• Excellent written and verbal communication skills.
• A passion for technology and creativity, with a curiosity about emerging tech trends.
• A foundational understanding of project management practices, as well as knowledge of industry-leading project management tools, is a bonus.

The hourly range for this role is $33.17 - $62.98. This salary range is specific to applicants applying to our position in Los Angeles, California. To determine your base salary, we consider your qualifications, skills, and experience. These considerations can cause your compensation to vary outside of this range and will also be dependent on your location.

Eyeline is a global creative studio partnering with storytellers to turn their ambitions into stunning reality. By blending the time-honored craft of filmmaking with breakthrough technologies, we unlock bold, cinematic visions  three…