Facilities Coordinator

The University of Southern California School of Architecture is seeking a full-time Facilities Coordinator. The Facilities Coordinator reports to and works in close collaboration with the Facilities Manager to maintain and improve the teaching, learning and working environments at the School of Architecture. This includes conducting routine maintenance inspections of facilities for deficiencies, safety hazards and/or code violations. Facilities Coordinator also inspects facility equipment, and coordinates required repairs and/or purchases.

The Facilities Coordinator plays an important role in the day-to-day operations of the School of Architecture. This includes receiving and coordinating requests for equipment, supplies and room setups from faculty, students, and staff. This encompasses a wide variety of tasks, including wall painting and repair, assisting with and installing exhibits and coordinating of deliveries. They also maintain the storage and organization of the Facilities department’s tools, equipment and supply inventory.

Facilities Coordinator assists in security concerns, including suggesting appropriate changes to procedures for facilities access and by overseeing key issuance and record maintenance. The candidate should have a working knowledge of basic level contracting skills, including carpentry and wall painting skills. They should be highly organized, punctual and can communicate clearly with a wide variety of personalities both in person and via email/phone.

The Facilities Coordinator must act in a professional manner, prioritize workload appropriately, and have a positive, can-do approach to work. The Facilities Coordinator position is a full-time employee. Work will take place at the USC School of Architecture located on the University Park Campus, Monday through Friday from 9am to 5pm.

Supervises work study employees in regarding scheduling and assigning and prioritizing workload. Prepares short-range plans for the use of facilities. Assists in maintaining analysis of space and equipment requirements and in usage allocation. Contributes to long-range planning. Assists in developing and implementing deferred maintenance and preventive maintenance programs. Monitors and analyzes facilities expenses. Assists with developing facilities cost projections, as required.

Reconciles facilities expenses to University financial records and initiates correcting entries. Assists with coordination of facilities year-end closing activity. Provides management with information for budget reports, as assigned. Interacts with university departments and/or outside contractors and vendors for facilities operations, maintenance, construction and renovation projects. Coordinates environmental health and safety programs. Assists in conducting safety inspections and providing health and safety equipment.

Maintains records for compliance with government and university regulations. Coordinates security surveys. Assists in resolving security concerns. Recommends appropriate changes to procedures for facilities access in regards to key issuance and record maintenance. Conducts routine maintenance inspections of facilities for deficiencies, safety hazards and/or code violations, such as field inspections of lighting, temperatures, signage, housekeeping and phone systems. Conducts inspections of facility equipment, and coordinates required repairs and/or purchases.

Coordinates construction and renovation projects. Compiles data for cost and status reports for management. Coordinates telecommunication projects for assigned facilities. May include developing and coordinating staff training programs.

University of Southern California The…