Speakers - Coordinator

The Speakers Department Coordinator reports to an Executive responsible for the department's contracts, procurement, and accounting processes. The role supports a high-volume speaking business by drafting, editing, and executing speaking agreements, coordinating buyer and vendor setup, and tracking incoming funds and payment schedules. The Coordinator works closely with internal offices, client teams, managers, buyers, and accounting to ensure agreements and payments are completed accurately and promptly.

The Speakers Department works across CAA and represents a diverse range of talent and thought leaders for speaking engagements and personal appearances, including athletes, content creators, authors, business speakers, subject-matter experts, and other prominent personalities.

• Support contracts, procurement, and financial processes for a high volume of confirmed speaking engagements and personal appearances.
• Draft speaking agreements and related contracts for confirmed engagements.
• Review, edit, and redline agreements as needed.
• Accurately maintain a detailed tracking database in Asana for all agreements and payment status.
• Work with internal offices, client teams, managers, and other stakeholders to obtain client materials and information needed for agreements and payment.
• Create invoices and assist in tracking monies owed for each engagement.
• Monitor payment schedules and follow up with buyers to ensure payments are made according to agreed-upon terms.
• Create booking reports for each agreement or event, noting event date, commission, payment details, and other relevant information.
• Assist with vendor setup and registration within various buyer accounting and procurement systems, including completing and coordinating ACH forms and other documentation required for buyers to establish payment information in their systems.
• Provide support across the department for billing and payment matters and liaise directly with Accounting as needed.
• Assist with accounting and payment platforms, including systems such as Ariba, Payment Works, and
• Maintain accurate and up-to-date records for clients, agreements, payments, and related documentation.
• Handle multiple projects at once.
• Carry out other duties as assigned.

• BA/BS from an accredited university or college, or equivalent work experience.
• 1-2 years of experience as a paralegal, contracts coordinator, or in a similar role, or a strong interest in contracts/paralegal work.
• Strong proficiency in Microsoft Word.
• Excellent written and verbal communication skills.
• Highly organised, detail oriented, and able to manage a high volume of time-sensitive work.
• Ability to multitask, prioritise, and constantly reprioritise in a fast-paced environment, managing multiple on-going matters at once.
• Strong follow-through and sense of urgency.
• Strong interpersonal and customer service skills.

• Experience drafting, reviewing, editing, or redlining contracts.
• Procurement experience.
• Background or demonstrated interest in contract management, finance, accounting, accounts receivable, or payment processes.
• Experience with buyer/vendor setup, ACH forms, payment platforms, or accounting systems.
• Familiarity with platforms such as Ariba, Payment Works, and
• Adobe Acrobat Pro experience.
• Interest in contracts, legal processes, or pursuing a future legal education.

• On-site role based in the Los Angeles office.

• Los Angeles, CA: $24 - $24.50 (annual base salary range).
• Eligible for a discretionary bonus.
• Salary may vary based upon factors including relevant experience, time in the role, business sector, and geographic location, among other criteria.

• Competitive compensation and benefits package for all regular full-time employees.
• Company pays 80%-100% of the cost of medical, basic life and AD&D insurance, telemedicine, and employee assistance and mental health counselling in person, virtually, or through text.
• Paid vacation and holidays.
• Paid sick time.
• Paid parental leave and other paid leaves of absence.
• NICU leave.
• Bereavement resources.
• Adoption benefits.
• Educational assistance.
• Mental health resources.
• Employee assistance plan.

Creative Artists Agency (CAA) is the world's leading full service entertainment, media, and sports agency.