Administrative/Production Assistant
Listed on 2026-10-18
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Administrative/Clerical
Office Administrator/ Coordinator, Admin Assistant, Data Entry, Virtual Assistant/ Remote Admin
Position: Administrative / Production Assistant
Type: Paid
Status: Opened
Beyond Relations and Elite AV are seeking for an Administrative / Production Assistant who is professional in demeanor, appearance, speech and attitude. The ideal candidate will be extremely detail oriented, organized, and able to prioritize tasks. Candidates must also practice excellent time management and work ethic.
The Administrative / Production Assistant supports the Production team, talent and writers with schedule, time management, communication and overall support.
ResponsibilitiesAssist with production/customer service tasks
Receive written notes/numbers and input/organize on an excel spreadsheet or other applicable programs
Support plant leader and safety/human resources on a variety of administrative tasks/projects (coordination of activities, meetings, schedules, forms, notes, etc)
Assist / coordinate meeting, training (ability to update PPT, information, pictures, etc)
Participate and take meeting notes for various committee/department meetings
Create flyers/communication for site posting (employee engagement, anniversaries, safety, operations related, etc.)
Coordinate / distribute supplies as needed; assist with tracking timelines/deadlines
Support check-in visitors/vendors and direct them to appropriate department
Additional duties as needed
Create sales packets for each deal sold
Check for accuracy on each part of the sales packet and obtain approval from the closer of that deal
Organize packets and distribute the hard copy to the Production Manager, and upload electronic version to the Production Dropbox folder
Schedule:
Monday, Wednesday, Friday (day schedule); must be flexible to work OT as needed
Minimum 2 years of administrative/office experience
Computer savvy
Proficient in Microsoft Office programs (Outlook, Word, Excel)
Knowledge of basic graphic design a plus but not required
Knowledge of the automotive industry a plus but not required
Eligible to work in the Untied States
HS degree minimum. Bilingual a plus
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