Facilities Managment Specialist
Listed on 2026-10-20
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Administrative/Clerical
Office Administrator/ Coordinator, Administrative Management, Business Administration, Data Entry
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Work Schedule
Monday – Friday, 8:00am - 5:00pm
Posted Date
10/16/2026
Salary Range
: $36.70 - 55.62 Hourly
Employment Type
Duration
indefinite
Job #
33342
Primary Duties and ResponsibilitiesPress space or enter keys to toggle section visibility
Under the direction of the CAO and Director of Facilities & Strategic Projects, the Facilities Management Specialist 2 will serve as a Space and Facility Coordinator for the Department of Medicine. In this role, you will oversee, lead, and manage space projects according to Departmental and University policies and procedures. You will be responsible for the coordination of office and lab renovations and relocations, and the management of data input into the UCLA Space Inventory database (used by Facilities Management and Capital Programs for building renovation, by other campus groups for space management and data reporting, and for compliance with UCOP annual analysis of space usage).
You will also provide AV, administrative, and training support to department staff and faculty, including various special projects as needed.
Hourly salary range: $36.70 - $55.62
Job QualificationsPress space or enter keys to toggle section visibility
Required:
- Skill in working as part of a team composed of faculty, staff and administrators.
- Interpersonal skills to communicate diplomatically and effectively with all levels of faculty, staff and non-University entities.
- Ability to use judgment when dealing with confidential information.
- Skill in performing a variety of tasks independently with minimal direction in a timely matter under conditions of fluctuating workloads, competing requirements, and changing deadlines and priorities.
- Skill in organizing multiple projects and prioritizing workload in order to meet deadlines in light of changing and/or heavy workload and competing requirements.
- Demonstrated knowledge in working with Word, Excel, and Outlook; PC and MC operating systems.
- Skill in organizing and maintaining up to date, accurate bookkeeping records on-line and maintaining alpha-numeric files.
- Skill in performing with frequent interruptions and/or distractions.
Preferred:
- Working knowledge of the University space and equipment inventory system/database, policies and procedures.
- Knowledge of University policies, procedures and forms: including accounting, travel and entertainment reimbursements, purchasing and material management, ordering office and lab supplies, familiarity with standard University vendors and their products, facilities maintenance and preparing service request forms.
- Work experience in working with various offices (DGIT, CTS, Facilities, Accounts Payable, Purchasing) and non-University entities/vendors.
- Skill in using Bruin Buy, Travel Express/Concur, and other University systems/applications.
As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. Current/former UC employees are subject to a personnel file review.
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