Executive Assistant to CEO

$50 - $60 per hour | San Diego, CA | Remote | Consulting

A bit about us:

We are partnering with a growing, private equity-backed organization seeking an experienced Executive Assistant to work directly with the CEO.

Location:

Remote – United States

Schedule:

Must mirror West Coast business hours

Reports To:

Chief Executive Officer

Position Status:
Contract/Temporary - with potential of turning into a permanent role

Compensation: $50–$60 per hour

Fantastic Benefits!!

This is a senior-level support position for someone who is comfortable operating alongside C-suite leadership and taking significant ownership of the CEO’s day-to-day priorities. The right person will be highly organized, business-minded, resourceful, and able to anticipate what needs to happen next without waiting for direction.

The environment is fast-moving, and priorities can change quickly. This person should be comfortable navigating ambiguity, communicating with senior-level stakeholders, and receiving direct feedback. Strong judgment and the ability to understand the broader business context behind a request will be important.

This position is fully remote and may be based anywhere in the United States. Candidates must be able to consistently work a schedule aligned with West Coast business hours. Some travel will be required for executive meetings, leadership gatherings, and other company events.

• Manage the CEO’s schedule, meetings, and changing priorities while keeping the broader business agenda in mind.
• Act as a central point of coordination between the CEO, executive leadership, and key internal and external contacts.
• Prepare for important meetings by gathering information, organizing materials, coordinating attendees, and managing follow-up.
• Support board meetings, leadership meetings, executive offsites, travel, and other high-level events.
• Keep track of commitments, deadlines, and action items and help ensure they are carried through to completion.
• Anticipate potential issues and take initiative to resolve them before they require the CEO’s attention.
• Assist with special projects that may involve research, analysis, coordination, or communication across different areas of the business.
• Handle confidential information and sensitive executive matters with discretion.
• Oversee routine executive processes including expenses, approvals, documentation, signatures, and related administrative needs.
• Use technology and AI tools to improve organization, streamline workflows, and make information easier for leadership to act on.
• Step into new projects and responsibilities as business needs evolve.

We are looking for someone who has spent significant time supporting senior executives in a corporate environment and understands the expectations that come with working directly for a CEO.

Candidates should ideally bring 7+ years of executive support experience, including at least 3 years directly supporting a CEO of a $50M+ organization. Experience in a private equity-backed, high-growth, technology, or similarly fast-paced business environment would be especially valuable.

This person should be highly comfortable managing a complex executive calendar and working across Microsoft 365, including Outlook, Teams, Excel, and SharePoint. Familiarity with expense management, electronic signature/contract platforms, CRM systems such as Salesforce, and modern AI tools is also helpful.

Beyond technical skills, we are looking for someone with strong business judgment who can understand the context behind a request, determine what requires immediate attention, and independently move the…