Administrative & Marketing Assistant

Location:

Remote (California Applicants Only) Position Type:
Part-Time

Deeper Than Color is a team of highly skilled clinicians dedicated to social justice-oriented psychotherapeutic support, serving a diverse clientele. We believe healing and thriving require s acknowledging the harm caused by complex systems of oppression while embracing the strengths rooted in history and cultural heritage. Our work fosters mental freedom, happiness, and community well-being.

We offer virtual therapy, DEI consulting, and training, while expanding our group wellness coaching and corporate wellness services. As we grow, we seek a patient, professional, and highly organized individual to serve as an Administrative & Marketing Assistant, supporting both practice operations and brand outreach.

The Administrative & Marketing Assistant will support daily operations, manage client communications, and assist with marketing efforts to strengthen the organization's digital presence and community engagement. This role requires strong organizational skills, a commitment to social justice, and the ability to work independently in a remote setting.

• Provide administrative and time management support to the Founder/CEO and clinicians.
• Manage practice calendars and assist clinicians with scheduling.
• Conduct phone screenings and consultations with potential clients.
• Schedule initial client appointments and manage correspondence.
• Answer phones, emails, and social media inquiries professionally.
• Perform reactive outreach via phone and email to potential clients.
• Handle billing management and process payments.
• Follow up with clients/customers via thank-you notes and reminders.
• Maintain organized communication flow and client data reporting.

• Develop and execute marketing campaigns aligned with our mission.
• Manage social media platforms, including content creation, scheduling, and engagement.
• Support email marketing efforts and audience outreach.
• Conduct market research and analyze trends to enhance marketing strategies.
• Assist in maintaining and updating website content for brand consistency.
• Collaborate with team members to ensure clear storytelling and messaging.

• Research blog post topics and assist with content strategy.
• Manage lists, databases, and outreach tools.
• Prepare PowerPoint presentations for internal or client-facing meetings.
• Transcribe audio or video content (podcasts, workshops, etc.).
• Take minutes during team meetings and document key discussions.
• Complete light errands such as online orders and mailing documents.
• Proofread documents for typos and grammatical errors.
• Make travel arrangements for business-related events.

• Excellent customer service and communication skills.
• Commitment to social justice, diversity, equity, and inclusion.
• Experience with medical billing (or willingness to learn).
• Proficiency in Adobe Professional, Canva, G Suite, Microsoft Office, Excel, and PowerPoint.
• Strong attention to detail with highly organized work habits.
• Ability to multitask and prioritize effectively in a remote setting.
• Familiarity with Linked In, Facebook, Instagram, and Twitter marketing strategies.
• Experience with Canva, Mailchimp, SEO, and analytics tools preferred.

• Prior experience as an administrative assistant.
• Prior experience with social media marketing.
• Associate degree or enrollment in a four-year college/university.

• Bachelor’s degree in marketing, business, psychology, or a related field.