Executive Assistant

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Administrative

Full-Time

On-Site

Storytelling is, and will always be, the heart of what we do at Skydance.

Our vision is to build a thriving entertainment ecosystem where stories and worlds are imagined, brought to life and experienced. We create for every age and audience, anchored by the strength of our content and experiences and the depth of our connection with fans. We are creator-first, audience-focused, tech-forward, globally scaled.

Here, you’ll work with talented teams that move fast, think boldly and collaborate with purpose to deliver results. We aim high, champion the best ideas and win together, earning the trust of our employees, creators, partners and audiences every day.

If you’re energized by the opportunity to help build the next-generation global media and entertainment company powered by creativity and technology, we’d be thrilled to welcome you aboard. LET’S GO!

This in-office role provides high-level administrative and strategic support to the Executive Vice President, Media systems. The ideal candidate will be a forward-thinking and strategic problem solver - especially when it comes to time management for the executive and managing time with the team. We are looking for someone who is proactive, meticulous, and highly organized, with top-notch communication skills and the ability to manage complex schedules, coordinate cross-functional initiatives, and contribute to the operational rhythm of the Product & Technology organization.

While this role initially supports 1 EVP, as the Product & Technology organization continues to evolve, it is expected that this position will support up to two additional SVP/EVPs.

Manage the EVP’s calendar, including scheduling meetings, prioritizing appointments, and resolving conflicts.

Coordinate meetings with internal teams, external partners, and collaborators across departments, working closely with the other executive leadership admin teams.

Screen and respond to emails and other communications on behalf of the EVP.

Prepare agendas, take meeting notes, and follow up on action items.

Arrange domestic and international travel, including itineraries and logistics.

Process monthly expense reports and maintain accurate records.

Assist in the preparation of presentations, reports, and other executive-level documents.

Support planning and execution of team offsites, product reviews, and executive team summits.

Maintain confidentiality and oversee sensitive information with discretion.

Collaborate with other executive assistants and department coordinators to ensure alignment across the organization.

Track key product achievements and assist in compiling updates for executive reporting.

Automate / Improve Executive Support Using AI.

Use project management software (Asana) to track open items and needs from executive and surrounding collaborations.

Conduct research and gather data to support critical initiatives.

Bachelor’s degree or equivalent combination of education and experience.

5+ years of experience supporting senior level executives, preferably in a tech or product-driven organization and dynamic, high growth environment.

Able to work outside of normal business hours and be on call as needed.

Proficiency in Google Workspace, and collaboration tools like Slack, Asana.

Experience using AI technologies to streamline and enhance administrative tasks.

Strong written and verbal communication skills.

Strong organizational and time management abilities.

Ability to manage multiple priorities and projects concurrently.

High level of professionalism and discretion in handling confidential information.

Self-starter with good judgment and…