Purchasing Coordinator

Position Summary

The Purchasing Coordinator is the operational link in a company's buying process, handling daily tasks like processing purchase orders (POs), coordinating with suppliers, tracking deliveries, managing records, and resolving discrepancies to ensure departments get needed inventory efficiently and on time.

• Purchase Order Management:
  Creating, issuing, and tracking purchase orders, ensuring accuracy and timely delivery.
• Vendor Communication:
  Liaising with suppliers to confirm orders, resolve issues, and manage relationships.
• Comfortable with data entry and working in complex systems in a detail oriented and organized way.
• Internal Coordination:
  Working with other departments to understand needs (AP, Freight +Logistics, Receiving, Buyers), confirm requirements, and provide updates.
• Process creation and management:
  Taking initiative and ideating, implementing, and maintaining new processes and getting alignment from cross‑functional teams.
• Record Keeping:
  Maintaining organized, accurate records of purchases, inventory, and vendor information.
• Proactively reach out to vendors to make sure POs are shipping on time. Keep POs up to date with correct shipping and delivery dates.
• Keep the Buying team informed about any delays or cost changes.
• Work closely with AP on 3‑way matches to invoices before submitting to AP.
• Problem Solving:
  Addressing delivery issues and pricing discrepancies.
• Policy Compliance:
  Ensuring all procurement activities follow company policies.

• Strong organizational skills and attention to detail.
• Excellent communication (written/verbal) and interpersonal skills.
• Proficiency with procurement software.
• Problem‑solving and multitasking abilities.
• Understanding of supply chain basics and inventory management.
• Tactical Role:
  Executes the purchasing function, supporting strategic buyers/managers.
• Efficiency Driver:
  Keeps operations running smoothly by ensuring resources are available.
• Cost Control:
  Contributes to cost reduction through diligent management.

As an Equal Opportunity Employer, it is our highest priority that no employee or applicant is discriminated against on the basis of race, color, gender, national origin, sexual orientation, gender identity or expression, citizenship, veteran status or any other characteristics protected by law.