Operations Coordinator

About Observable Space

At Observable Space, we're redefining how humanity observes and connects with the universe. We're a vertically integrated, high-growth, space technology company building industry-leading precision optics platforms for Earth and in space. Our systems are trusted by thousands of customers, including NASA, JPL, SpaceX, Boeing, RTX, the US Space Force and the U.S. Department of War, leading research institutions and international partners.

We combine precision opto-mechanical hardware, embedded compute, cloud orchestration, and developer-friendly APIs into world class products at scale with in-house manufacturing. From advanced ground stations, on-orbit sensor suites, free space optical lasercom, to distributed compute platforms, we deliver the foundational systems enabling continuous, real-time navigation, observation, and communication in space.

Observable Space is backed by top-tier institutional investors including Lux Capital, Upfront Ventures, RTX Ventures, Detroit Venture Partners and Embedded Ventures. To learn more, visit observable.space.

Observable Space is hiring an Operations Coordinator to join our growing Business Operations function and bring structure, ownership and follow through to critical business processes across the company. You’ll start by building structure around contract administration and expand into operational tracking, documentation, vendor coordination, and broader business operations responsibilities as the company grows.

A major initial focus will be contract administration. Without an internal legal or contracts function, agreements ranging from customer contracts and vendor agreements to NDAs require disciplined coordination — preparing and routing documents for review and signature, tracking status and key dates, maintaining accurate records, and knowing when something needs to be escalated. You’ll own the administrative process from draft through execution, ensuring agreements move efficiently and accurately at every stage.

Contract Administration

• Own the end-to-end coordination of agreements from initial receipt through execution, including routing for review and signature, tracking status, and following up with internal and external parties

• Prepare, convert, and format contracts and other business documents to facilitate review and execution

• Maintain a central contract tracker, including agreements under review or awaiting signature, executed agreements, key dates, renewal terms, and other relevant information

• Review agreements against established templates and processes, flagging deviations or non-standard terms for the appropriate business owner or outside counsel to assess

• Maintain an organized repository of executed agreements and supporting documentation

• Help establish and improve contract administration processes, templates, and approval workflows as the company grows

Process & Documentation Support

• Maintain key operational trackers and documentation so leadership has an accurate, current view of priorities and outstanding actions

• Support documentation organization and process improvement across company systems

• Prepare materials, track action items, and drive follow-up for the COO and VP of Operations

• Identify opportunities to bring greater structure and efficiency to recurring administrative and operational processes

Vendor & Operational Coordination

• Coordinate vendor onboarding and related documentation, compliance, and administrative requirements

• Support company and vendor registrations, certifications, compliance documentation, and renewals, ensuring requirements and deadlines are tracked and completed

• Support coordination across Operations, Finance, and other teams to keep operational processes moving

• Provi…