S&P Operations Manager

1 day ago Be among the first 25 applicants

This range is provided by UCLA. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$78,500.00/yr - $/yr

Special Instructions to Applicants

Applicants should provide a cover letter, resume, and references (at least three professional references familiar with your work with name, title, place of work, relationship to you, email and phone contact information). Applicants may also submit a brief writing sample that highlights your professional communication in a workplace setting.

Department Summary

Under the administrative purview of the Rolfe/Campbell Humanities Group, which also oversees the Linguistics Department, the Spanish & Portuguese (S&P) Department provides cutting‑edge research on languages, literatures, and cultures around the world with excellent teaching that offers language learning (Spanish, Portuguese, and indigenous languages), study abroad opportunities, and strong engagement with Los Angeles communities via internships, public humanities, and the arts.

The S&P Department consists of faculty, postdoctoral scholars, visiting researchers, graduate/undergraduate students, and staff, and offers robust programs toward graduate degrees, undergraduate degrees, and language learning with the goal of creating multilingual, multicultural, and intellectual members of the community.

Position Summary

The UCLA Spanish & Portuguese Department is a dynamic place to work with opportunities to develop and utilize a variety of skills to advance your professional development. This position is suitable for an organized administrator with experience in fund management and purchasing, supervision, human resources, student affairs, office administration, and working in an engaging team environment while facilitating efficient policies/procedures. Though some experience in office administration and budgeting/financial management is required, there is opportunity to learn and grow with supportive and knowledgeable staff.

The incumbent will engage with diverse populations, refine their administrative skills, and create a professional foundation  welcome creativity and innovation, initiative, adaptability, attention to detail, organization, and exceptional customer service for those who enjoy being challenged and thriving professionally.

Salary & Compensation

• UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

• Administrative 3-5 years of working in an administrative office (Required)
• Financial Experience with budgeting, forecasting, and/or purchasing/reimbursement processing (Required)
• Supervision Experience with managing, hiring, training, and performance management of staff employees (Preferred)
• Demonstrated ability to manage a diverse staff and department with complex projects and competing deadlines. Skill in establishing a cohesive and productive work environment, even across staff who work in different units. (Required)
• Demonstrated knowledge of university policies and procedures on varying issues, including, but not limited to, accounting, student affairs, academic personnel, purchasing, payroll, and staff personnel. Working knowledge of various University and Business programs including, but not limited to Concur, CDW, OFSR, Bruin Buy, TOF/NPEAR, UCPath, DACSS, Cashnet, PAN, etc. (Preferred)
• Ability to compose,…