Proposal Development Associate

Spacecraft represent the most pressing unmet need across the entire aerospace industry. As more launch vehicles come online and the cost to orbit decreases, more companies launching payloads to space continue to emerge.

For the first time in history, this influx of payload companies combined with reduced launch costs has resulted in a massive increase in need for commercial spacecraft platforms, known as satellite buses. These buses hold the payloads of our customers and are flown on launch vehicles.

Apex manufactures these satellite buses at scale using a combination of software, vertical integration, and hardware that is designed for manufacturing. Our spacecraft enable the future of society: ranging from earth observation to communications and more.

We’d love for you to join us on our mission of providing humankind access to the galaxy beyond our planet.

As a Proposal Development Associate, you play a critical role in Apex’s business growth. Supporting the Proposal Development team, you will perform critical administrative and organizational tasks to ensure team output is on-time and aligns with company policies and quality standards. Your extreme attention to detail, proactive organizational skills, and collaboration skills influence all components of your work.

Apex is fast-paced, and you'll be expected to make decisions independently by weighing many needs and priorities. In this role, you'll wear many hats, arising to new business challenges while growing your skills and domain expertise on the job. We are looking for mission-driven teammates who can jump into any new business pursuit with enthusiasm and operate at a high quality within tight deadlines.

• Manage Proposal Team calendar of meetings, deadlines, and submission schedules
• Maintain response trackers and summary sheets
• Compile accurate and detailed meeting minutes for proposal kickoffs and status checks
• Update team process documentation and ensure process is consistently followed
• Proactively outreach to key stakeholders on proposal team projects to mitigate risk
• Develop a work cadence that demonstrates efficiency, quality, and collaboration
• Align work with established guidelines and quality standards
• Produce high-caliber work on time, every time

• 2+ years of administrative experience supporting a team
• Experience working with cross-functional teams (engineering, BD, marketing, etc.) under tight deadlines
• Meticulous, proactive, and highly organized
• Efficient at typing/word processing
• Clear communicator whether communication is synchronous or asynchronous, in-person or virtual, written or spoken
• Coachable and team-oriented; ability to receive and offer constructive feedback that promotes individual and team success
• Exceptional organizational skills and ability to manage multiple concurrent deadlines
• Direct experience in spacecraft or spacecraft-adjacent markets (Nice to have)
• #LI-JC1

Apex believes in creating a work environment that you look forward to embracing every day. Our employees love working at Apex, and we want you to love it too. We're a fast-growing startup that has raised more than $500M in funding, and we invest heavily in our people from day one.

• Shared upside: Receive equity in Apex, letting you benefit from the work you create
• Best-in-class healthcare: 100% company-paid medical, dental, and vision for you and your dependents, plus $100k life insurance at no cost
• Comprehensive PTO package: Starting at 15 days vacation, growing to 20+ days annually, plus 10 paid holidays
• Competitive 401(k) plan: Generous matching - 100% match on first 3%, 50% on next 2%
• 8 weeks paid parental leave: Plus childcare reimbursement up to $350/day for…