Events Coordinator

This is a one-year contract appointment with potential for renewal up to three years.

UCLA Architecture and Urban Design is a champion of ideas and their articulate expression. Our exceptional faculty teach students to engage the world around them, to see ideas as opportunities for reflection and imagination, and to leverage design and writing as productive forms of response. These ideas are grounded in a critical engagement with the history and theory of architecture and the future contingencies of contemporary culture.

Through rigorous inquiry, we interrogate contemporary urban issues and propose possible futures with equal measures of expertise, optimism, and vision.

Join UCLA Architecture and Urban Design and help deliver engaging summer learning experiences through Teen Arch, Teen Arch Remote, and Jump Start. As the Events Coordinator 3, you will coordinate lectures, webinars, field trips, studio reviews, and special presentations across in-person and remote programs. This part-time (50%) contract position offers the opportunity to combine event coordination, participant service, and creative problem-solving in a collaborative academic environment.

Working with the Director of Summer Programs, you will coordinate schedules, venues, technology, vendors, and event materials while providing work direction to event support staff and volunteers. You will help create accessible, welcoming experiences for students, families, speakers, and guests, while supporting outreach, program communications, applications, enrollment, purchasing, and expense tracking. Bring your organizational skills, sound judgment, and attention to detail to a team that connects students with architectural ideas, exploration, and design.

• * UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

• Two or more years Experience coordinating complex event operations and related program logistics in a university or similar setting. (Required)
• Two or more years Experience providing work direction to event support staff or volunteers, coordinating venue operations, and resolving participant or guest concerns. (Required)
• Two or more years Experience supporting multi-week summer programs or events delivered in person, remotely, or in hybrid formats. (Preferred)
• Specialized knowledge of event logistics and the ability to coordinate lectures, webinars, field trips, studio reviews, and onboarding activities. (Required)
• Leadership skills to direct, mentor, and motivate event support staff and volunteers, assign tasks, and monitor work performance during events. (Required)
• Strong organizational skills for managing schedules, documentation, competing priorities, and recurring event activities while maintaining accurate records and handling confidential student information appropriately. (Required)
• Strong interpersonal, written, and verbal communication skills for working with students, families, staff, faculty, speakers, vendors, and campus and external partners. (Required)
• Ability to exercise sound judgment, adapt established procedures to specialized event needs, and resolve difficult or sensitive participant concerns. (Required)
• Ability to coordinate venue setup, audiovisual and technology support, event resources, and vendor relationships across multiple teams,…