Preconstruction Manager

About the role

SupplyX sources finish materials and FF&E directly from factories across East Asia for multifamily, hospitality, and commercial construction clients. This role owns the front end of every pursuit - reading the documents, building the takeoff, assembling the estimate, and producing the bid that wins the work.

You are the bridge between what a client's drawings specify and what SupplyX commits to deliver. Bids you produce become the budget the project runs against, so accuracy here determines whether a project makes money.

What you'll own Takeoff & estimating

Review construction documents, finish schedules, and specification sections to build accurate material takeoffs and quantity counts

Apply appropriate waste factors, attic stock, and coverage assumptions by material category

Build complete landed-cost estimates incorporating factory pricing, freight, duty, tariffs, and handling

Identify scope gaps, spec ambiguities, and drawing conflicts, and drive them to resolution before bid submission

Bid management

Own the bid calendar - track deadlines, addenda, RFI cycles, and submission requirements across active pursuits

Assemble and issue clear, well-organized bid packages and proposals

Prepare and submit RFIs to design teams and general contractors

Present and defend pricing and scope in bid reviews, scope calls, and client meetings

Maintain the bid log and track hit rate, loss reasons, and pricing feedback

Value engineering & scope development

Develop VE options and alternate material approaches that reduce cost while holding design intent

Prepare comparison packages that let clients evaluate alternates on cost, lead time, and performance

Write clear inclusions, exclusions, and qualifications so awarded scope matches bid scope

Cross-functional

Work with Purchasing to source product recommendations, factory pricing, and lead times during bidding

Support Sales on pursuit strategy, client presentations, and pricing positioning

Hand off awarded projects to Purchasing with complete scope, pricing basis, and assumptions documented

Feed pricing and market intelligence back into estimating standards and historical cost data

What you need5+ years in preconstruction, estimating, or bid management for construction - finish materials, interiors, or FF&E scopes preferred

Demonstrated ability to perform material takeoffs from construction documents accurately and independently

Strong command of construction documents, finish schedules, and specification sections

Experience building estimates that include freight, duty, and tariff exposure on imported materials

Excellent written communication - your proposals and qualifications go to clients

Strong Excel skills and the discipline to keep bid data clean and traceable

Comfortable managing multiple concurrent deadlines under real time pressure

Strong pluses

Multifamily, hospitality, or commercial project experience at scale

Experience with Togal, Bluebeam, Autodesk or comparable takeoff and specification platforms

Prior experience pricing imported materials or working in a factory-direct model

Background on the GC or owner's-rep side