Event Producer

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Loyola Marymount School of Film & Television (SFTV) is a top-ranked film school located in Los Angeles, CA. The school is recognized for its state-of-the-art facilities and equipment, award-winning faculty, expert staff, world-renowned alumni and innovative curriculum.

Under general supervision and reporting to the Dean of the LMU School of Film and Television (SFTV) or their designate, the Event Producer will plan and execute a robust slate of high-profile events that will enhance the overall educational experience of SFTV students in the creative and business aspects of the entertainment industry, including but not limited to A-list speaker series, large scale film festivals and conferences, career development workshops, visiting artists workshops, awards ceremonies, screenings, panels, orientations, and anniversary celebrations.

Event Producer will also plan various faculty and staff events, including but not limited to retreats and workshops.

Position Specific Responsibilities/Accountabilities

• Serve as the primary point of contact and day-of floor manager for all SFTV events. Create, manage, and supervise logistics for in-person and virtual programs, events, and activities. Planning and logistical tasks include but are not limited to publicity, tracking RSVPs, managing the box office, managing talent needs and accommodations, creating run of shows, collecting digital assets, running tech checks, rehearsals, writing wrap reports, and facilitating debrief meetings.
• Collaborate with the Dean, SFTV administration, department chairs, and faculty to develop an annual calendar of events including a screening series, visiting artist workshops, speaker series, student film festivals, and award ceremonies.
• Manage internal event request system, forms, and approval process. Obtain input and approval from various stakeholders including Dean approval when applicable.
• Track event requests, approval status, and maintain log of event specific details.
• Develop and maintain comprehensive criteria for event requests, approval process, and staffing support.
• Develop and maintain yearly SFTV event calendar; ensuring alignment with broader university programming and blackout dates. Forecast conflicts and determine required planning for events across both campuses.
• Hire, organize, and supervise internal and external staff ensuring adequate and effective event staffing.
• Identify appropriate, user-friendly platforms for virtual and live events. Responsible for implementing best practices for virtual and live events.
• In collaboration with SFTV’s in-house production team (including theater/projection team, grip/electric, camera, and post-production departments), oversee live event production and recordings, ensuring high-quality audiovisual delivery for both in-person and virtual audiences. Partner closely with production team on lighting, sound, stage management, and set design, to deliver high-caliber events.
• Ensure all events adhere to safety protocols and meet ADA requirements. Access risk and evaluate safety measures.
• Collaborate with other SFTV Departments including, but not limited to the Dean’s Office, Administration and Operations, Production Administration, Industry and Alumni Relations, Department Chairs, Faculty Services, and Student Services. Hold meetings, share resources and/or calendars as needed to ensure seamless execution of events.
• Collaborate with LMU Departments including, but not limited to, Marketing & Communications, Alumni Relations, University Advancement, and Academic Affairs to reach key target audiences.
• Coordinate resources required for event execution including Marketing & Communications, IT, facilities, LMU Conferences & Events, space reservations, set-up/breakdown and catering. Serve as a subject matter expert on related processes and procedures within centralized university departments.
• Prepare reports, executive summaries, and program wrap documents. Oversee capture mechanisms and create metrics to measure program success.
• Under the direction of the Dean, collaborate with the Director of Operations and finance department to…